We would like to reassure you that we are closely monitoring the situation and working with the government and NHS.
For guidance on coronavirus and the latest information for Devon, visit Devon County Council’s coronavirus (COVID-19) advice pages.
School census bulletin 3 – Autumn 2020
DfE School Census Date: Thurs 1 October 2020 Return Date: Tues 6 October 2020
1. COVID-19 and school census
Schools must provide pupil level data for pupils who are recorded on the school admission register as at census day, irrespective of whether they attend school on that day. Therefore, pupils who are absent from school on census day, whether the absence is COVID-19 related or for other reasons, should be counted in schools’ census returns in the usual way.
The DfE advise that current funding allocations through the national funding formula (NFF) and the pupil premium is calculated based on the number of pupils on roll and is not affected by pupil non-attendance on census day. However, the universal infant school (UIFSM) funding stream is dependent on whether a pupil attends school on census day.
UIFSM funding for pupils in years R, 1 and 2 (or aged 4-6 in year group X) uses the ‘school dinner taken’ data which indicates whether a pupil has taken a school lunch on census day. Where COVID-19 related absences occur and ‘school lunches taken’ are affected, a day and time when the situation is regarded as normal is to be substituted. Schools can use the next normal day, an earlier day in census week or another day that reflects the normal situation. Where other days or times are used, schools must record these for audit purposes.
However, there are some scenarios which do not qualify as an unusual circumstance and therefore pupils must be recorded as NOT having taken a school lunch:
- If the school kitchen is closed and the school have not offered any alternative provision;
- Pupils who have changed their preference to bring a packed lunch
- Pupils are absent for other reasons not connected to COVID-19.
2. sims users: Filesets and Patches
Fileset 1604 has been released and applied to all schools hosted by Scomis. Non hosted schools can download the fileset here. Scomis advise that this fileset will not clear the error relating to prior attainment, the DfE advise that this error (1638 can be ignored as it has been removed in COLLECT).
Patch 26043 resolves error 2905 which is caused by some learning aims being after the planned end dates. Schools can either resolve this error by using the bulk update facility in Post-16 Programmes of Study or they can contact Scomis for this patch to resolve this for all students in bulk.
3. DfE Known Issues
The DfE have advised that the following checks are being triggered incorrectly and will disappear when the return is loaded into COLLECT, only genuine cases will remain in COLLECT;
1601Q please check pupil’s age is out of range for school type.
This query is using the wrong year (31/08/2019) to identify children under the age of two when it should be using the reference date 31/08/2020.
1638 Where learner has achieved grade ‘A*’-‘C’ / ‘9’-‘4’ in English the prior attainment stage must be equal to ‘1’ or ‘2’
This error message has been deemed redundant and the validation check has therefore been deleted.
4. CAPITA sims known issues – secondary schools
Fault codes 6648 4447 9000 – error when calculating Autumn 2020 school census return
Some secondary schools will get the above error when clicking ‘Calculate All Details’ within the census. CAPITA have advised they are creating a patch to resolve this so please log a call with Scomis if you receive this error.
5. Schools Funding and COLLECT funding reports
This is a reminder that the data collected in this census will be used in the calculation of the schools block of the dedicated schools grant and also the universal infant free school meals funding. Post 16 data collected via the autumn school census will be used by the education and skills funding agency (ESFA) to calculate post 16 funding allocations for schools with sixth forms. It is therefore vitally important that the census data for your school is correct and submitted promptly. Reports showing information that feeds into the funding calculations are available to run in COLLECT (via the launch reports button).
6. Further Guidance
If you have any queries, or if this is your first school census, please email email@example.com and someone from the Education Information Team will contact you to provide support and guidance.
Education Information Team (EdIT)