Closedown 2021/22: End of year guidance for schools
Revenue
Please note that schools will now have received the following documents via AnyComms:
End of Year Adjustments Spreadsheet 2021/22 in Excel format via AnyComms Secure File Transfer.
End of Year Deficit/Surplus Balances 2021/22 Pre-Populated Form via AnyComms
End of Year X-Back/Pay Creditors 2021/22 Pre-Populated Form via AnyComms
Full guidance on how to use the received documents can be found below and at Budgets.
Capital
The following documents from the Capital Team are now available to use:
Capital Accruals Return 2021/22 Excel Spreadsheet – Please download via the link shown below, or at Budgets.
Capital Site Spend Return 2021/22 – Please download via the link shown below, or at Budgets.
Full guidance on how to use the linked documents can be found below and at Budgets.
End of Year Tasks – Revenue
The following letters set out the requirements expected to be undertaken at the schools
Note: If you have difficulty opening the below documents, please attempt to refresh the page a few times as this has been known to resolve the issue. If not, please ensure that you clear your temporary Internet files and cache via the Internet browser settings and retry the links below.
Central Payment Schools Letter (Word)
Local Payment Schools Letter (Word)
Tasks and Deadlines 2021/22 (PDF)
Devon Transfer (AnyComms) Guidance Notes (Word)
End of Year Adjustments – Provided via AnyComms as Excel Spreadsheet (Now available for 2021/22 via AnyComms)
These will be sent to you via AnyComms for any 2021/22 adjustments you wish to post. Please ensure you use the template sent to you and do not use any templates from previous years.
Notes
- Please do not include Payroll-related entries on this spreadsheet as they will need to be entered as part of the X-Back Adjustment exercise (More detail provided below).
- When submitting a new version of the workbook, please add version number to document name (Guidance provided within workbook Instructions Tab) and ensure this version only includes your amendments and new entries only, do not re-submit your original entries as these will create duplicate entries within FINEST.
- Please note that all workbook submissions will be processed, so ensure your entries are accurate and complete.
The reason this process has changed is because schools have experienced difficulties accessing the document via our website in previous years. This should also help ensure all schools have a blank copy to work with, as the template hosted online can be subject to accidental editing.
Note: If you are part of a single budget federation, only the hub school will receive an Excel spreadsheet for completion.
If you do not receive a spreadsheet via AnyComms, please let us know as soon as possible via our mailbox: financeschools-mailbox@devon.gov.uk
X-Back Adjustments – Provided via AnyComms as a pre-populated form (Now available for 2021/22 via AnyComms)
The X-Back adjustment exercise will be carried out via AnyComms pre-populated form this year, please ensure you review the pre-populated form and be aware of the following information you may receive:
Received entries in pre-populated form
These will be your pay related 2020/21 actuals. You must review them and amend/delete entries as required and return to us by 5pm on the 25th March 2022. Note that all entries returned to us in the pre-populated form will be processed so please ensure these are accurate.
Received blank entries in the pre-populated form
You will need to enter your required pay related adjustments to this form and return to us. If you do not have any adjustments to make, please send a nil return back to us within AnyComms, by 5pm on the 25th March 2022.
Note: If you are part of a single budget federation, only the hub school will receive a pre-populated form for completion.
If you do not receive an AnyComms pre-populated form for X-Back adjustments, please let us know via our mailbox: financeschools-mailbox@devon.gov.uk
Deficit/Surplus Balance Reporting 2021/22 (Now available for 2021/22 via AnyComms)
An AnyComms pre-populated form will also be used to collate school returns for this task. Please review the form and answer all questions, once complete, please return via AnyComms. This is to be returned to us by 5pm 29th March 2022.
We will require an detailed explanation for Deficit/Surplus Balances that fall within the following thresholds. Please record your cumulative deficit/surplus balance on the return:
- Surplus balances that are 5% or more of delegated resources (School Budget Share) for Secondary schools or 8% or more for Special and Primary schools. There will be no requirement to report where the balance is less than £50,000.
- ANY Deficit balance. If for whatever reason a school has a deficit balance at the end of a financial year, the deficit should be treated as a charge against the school’s budget share for the following year. No school should have a deficit balance without an agreement and if the deficit is 5% or more a recovery plan will need to be provided.
Note: If you are part of a single budget federation, only the hub school will receive a pre-populated form for completion.
If you do not receive an AnyComms pre-populated form for deficit/surplus balance reporting, please let us know via our mailbox: financeschools-mailbox@devon.gov.uk
End of Year Tasks – Capital
Schools are requested to access the Capital Accruals Return via the link below. Please ensure that you download a copy to your computer and edit from the desktop version of Microsoft Excel. Please then return this to the Capital Team Mailbox by 5pm 29th March 2022: finance.financeschoolscapital-mailbox@devon.gov.uk
Please ensure evidence is supplied to the Capital Team Mailbox for any accruals with a value of £1000 and above: finance.financeschoolscapital-mailbox@devon.gov.uk
Capital Accruals Return 2021-22 (Excel)
Federations – School splits
Single budget Federations need to fill out the following form below, listing all transactions and the individual schools to which they relate. Please make sure you save a copy to your computer before editing and return to finance.financeschoolscapital-mailbox@devon.gov.uk by 5pm 29th March