Administration 89: On-Line Income Processing When Transaction Charges Taken At Source

Article first published on 14 September 2021. Last updated on 25 August 2022.

On-Line Income Processing When Transaction Charges Taken At Source

When transaction charges are deducted from income before it is paid to the school the following process should be followed:-

No.	Action
1.	Print off the transaction listing which shows the gross income amount, charges and net income paid.
2.	When the income comes down on suspense to reconcile, reconcile the income to the correct ledger code and note this on the report.
3.	Complete an on-line journal (Layout shown below) for the Gross transaction charge:- (VAT claimed later)

No.

Action

Print off the transaction listing which shows the gross income amount, charges and net income paid.

When the income comes down on suspense to reconcile, reconcile the income to the correct ledger code and note this on the report.

Complete an on-line journal (Layout shown below) for the Gross transaction charge:-

(VAT claimed later)

#	Title	First name	Last name	Details	Charge
	Dr:	Gxxx	Gxxxx	4205 (bank Charges)	£ Transaction fee
	Cr:	Gxxx	Gxxxx	Relevant income ledger code	£ Transaction fee

On a half termly or termly basis email the VAT Team at DCC with the following information:-

No.	Action
1.	Print off the transaction charges invoices/reports if available.
2.	Complete a spreadsheet identifying the Gross transaction charges, VAT and net charge.
3.	Email VAT Team the spreadsheet and any transaction invoices/reports. Ask for VAT to be coded to:-
	Gxxx	Gxxxx	4205 (bank charges ledger code as gross charge journaled to income ledger code)
4.	When VAT received on suspense reconcile to relevant cost centre.