School effectiveness

Data Collection

Summary of Submission Deadlines

Please submit your data as soon as possible; we strongly recommend submitting prior to the final deadline.

Early Years Foundation Stage Profile (EYFSP) – 30 June 2025 (via Anycomms)

Phonics screening checks and phonics screening rechecks (in 1 file) – 23 June 2025 (via Anycomms). Please do not wait until the threshold score is released to submit your data.

Key Stage 2 Teacher Assessments 27 June 2025 (direct to the DfE via Primary Assessment Gateway)

Our guidance for data collection EYFSP, Phonics and KS2 can be downloaded. A newsletter has also been sent to schools that you can access.

Useful Links

Management Systems

Image of a small blackboard on a desk with the words ' data collection' written in white. On the desk there are also pens in the background part of a plant and a pair of glasses.

Reminders for this academic year:

KS1 tests and teacher assessments are now optional and the LA will not be collecting any information around these assessments.

Change to the process – We hope to send schools pupil list spreadsheets via Anycomms. This will be one list of reception pupils who, according to our records are: on roll and will require a profile submitted for them. The other spreadsheet will be for phonics pupils. Year 1 and year 2 pupil rechecks. Please send us your attainment data in the usual way. By entering the results in your management system and exporting it as a CTF to send to us via Anycomms. If the pupil list we send does not match your records we would be very grateful if you could get in touch, ideally by egress email (schooldataassessment@devon.gov.uk), to inform us of the discrepancy. Please include your DfE number, the key stage you wish to update and details of the pupils to be removed or added along with a simple reason such as the date the pupil left your school roll.

For the Early Years Foundation Stage Profiles there is the following rules around using the ‘A’ code.

The DfE has taken the decision that the EYFS profile must be completed in all instances unless:

  • an exemption has been granted by the secretary of state for the setting or an individual child. In these cases only, an ‘A’ should be recorded for every ELG within the profile.
  • the child is continuing in EYFS provision beyond the year in which they turn 5. In these exceptional cases, the EYFS profile should be completed once only, at the end of the year before the child moves into year 1.

The ‘A’ code can no longer be used for absence for EYFSP. The ‘A’ code can now only be used when an exemption has been granted (by the secretary of state).

The DfE have said that they recognise that in some cases practitioners may have a more limited knowledge and understanding of what a child knows, understands, and can do and it may be more difficult for an accurate EYFSP assessment to be made. If practitioners have seen no evidence that a child has met an early learning goal, for whatever reason including absence, it is important that they report the child as emerging and then communicate to the year 1 teacher why the assessment has been made. This will ensure that all children are supported as much as possible in their transition to year 1. These decisions have been detailed on this Early Years Foundation Stage Profile 2023 website.

Identifying Pupils

You will need to consider:

  • Pupils working in a different year group to their chronological age
  • Pupils new to your school this term and when they joined your school roll
  • For phonics you will need to know if your year two pupils achieved the threshold in year 1

What do I do if the child is in a different curriculum year group but is chronologically the right age to have data submitted for them?

There are two rules you need to be aware of. One you only submit once per child per assessment e.g. a child who is 6 and repeating their EYFSP year will only have one profile submitted for them. Two you only submit when the child has finished the appropriate programme of study therefore it is their national curriculum year group that dictates the data submitted for them e.g. a child who is 11 years old but in year 5 will not have KS2 TA judgements submitted for them until they have reached the end of year 6 and therefore completed the KS2 programme of study.

Extracts from the DfE guidance for details about pupils who move schools

EYFSP – EYFSP Handbook page 21

If a reception child starts a new school or provider on the first day of the second half of the summer term (or any time after that), then the previous school should submit the data. If a child moves school or provider any time before the half term, then the new school should submit the data. Where half term dates differ between local authority areas, it is the school or provider where a child attends (or will attend) for the longest period of time that submits the data

Phonics – Assessment and Reporting Arrangements (phonics screening check) –

If a pupil changes school:

  • before the check period – the receiving school should assess the pupil and submit data for them
  • during the check period – the receiving school should find out whether the pupil has already taken the check (if not, they should assess the pupil and submit data for them)
  • after taking the check – their result should be submitted by the school where they took the check and provided to the new school in the CTF

If a pupil arrives from a non-participating school or were electively home educated (EHE), the receiving school should consider administering the check and must submit data for them. Pupils who arrive after the check administration period, and who did not take the check, do not need to be included in that year’s data submission.

Please remember the phonics screening check needs to be administered during the check window: 9 – 13 June 2025. Timetable variation week is the 16 – 20 June 2025 for any pupils who were absent during the test week.

Year 2 pupils who did not achieve the threshold in year 1 will need to be rechecked and their data submitted. Please include both your year 1 check pupils and year 2 re-check pupils in your Phonics CTF.

KS2 – Key Stage 2 teacher assessment guidance Section 13.2

If a pupil changes school:

  • before test week – the receiving school must submit TA data for them
  • during test week – the school where the pupil was registered at the beginning of test week must submit TA data for them
  • after test week – the school where the pupil was registered during test week must submit TA data for them

If a pupil arrives during test week from a non-participating school or having been electively home educated (EHE), the receiving school must submit the TA data for them. If the pupil arrives after test week, they can no longer be registered for the tests, so data will not be expected.

Please remember: