Payroll have had to change the ledger codes for some expenses due to the way they will be processed in iTrent. For simplicity, Payroll’s Finance team now want to make the change with effect from 1st April 2019 rather than wait for iTrent implementation.
Please note that the CFR code remains unchanged for the type of expense.
| Old Ledger | Old Narrative | New Ledger | New Narrative | CFR Code |
|---|---|---|---|---|
| 3801 | Travel Expenses incl. Hotel | 3807 | Travel Expenses incl. Hotel | E08 |
| 3802 | Travel lump sum | 3806 | Travel lump sum | E08 |
| 4006 | Books & Publications | 4085 | Books & Publications | E22 |
| 4502 | Telephones (excl. mobiles and smart phones) | 4590 | Telephones (excl. mobiles and smart phones) | E22 |
| 4503 | Mobile phones and smart phones | 4589 | Mobile phones and smart phones | E22 |
| 4701 | Subsistence | 4786 | Subsistence | E08 |
Please note that for some expenses there will be a new dedicated NI and pension item code, however this will not actually be in use until expenses are processed through iTrent later in the year. Until then NI associated with the expenses will continue the same as at present and be coded to the standard NI code for that individual e.g 1210, 1250 etc.
Education and Learning Finance will process journals on schools’ behalf, but we would ask that you set up the new codes before half-term – in time for the journals to be processed