Whilst it is now the school’s responsibility to follow their own attendance policy from the initial concerns all the way through to formal escalation, the Legal Proceedings and Penalty Notice team have compiled some suggested letter templates and a flowchart of escalation to assist schools with the process.
Attendance forms
- Formal notification to LA (PR1)
- Certificate of school attendance (PR3)
- Request for the initiation of legal proceedings (PR4)
- Statement of witness (PR5)
- Document list (PR6)
- Additional information for magistrates (PR7)
- ESO consideration (PR8)
- Formal medical information query (PR9)
- SAO consideration (PR10)
- Absence request form
- Chronology of support – template
Attendance guidance
- School attendance information for parents
- Absence from school – penalty notices
- School Attendance Orders – escalation of actions if parents fail to comply
- Working together to improve school attendance policy
Attendance letter templates and meeting proforma
- Attendance letter 1 – Absences due to mixed codes
- Attendance letter 1a – Absence due to illness
- Attendance letter 1b – Lateness
- Attendance letter 2 – Pre-meeting attendance warning
- Attendance letter 3 – Attendance meeting invite
- School Attendance Meeting form (SAM)
- Review – School Attendance Meeting form
- Attendance letter 4 – Failed to attend meeting
- Attendance letter 5 – Review: improvements
- Attendance letter 5a – Review: not improved
- Attendance letter 6 – Fast track invite: Parents only
- Formal attendance meeting form
- Attendance letter 7 – Written warning: Failed to attend fast track meeting
- Attendance letter 8 – Six week review, not acceptable attendance
- Attendance letter 9 – Six week review, acceptable attendance
- Attendance letter 9a – 12 week review, acceptable attendance
- Attendance letter 10 – Final warning