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children social care

Information type Keep for Keep from Legislation or business reason
Adoption records for a child who is not a Looked After Child where adoption order is not granted Destroy when no further action is necessary Birth of child Professional decision
Adoption records for looked after children where adoption order is not granted Until 75 anniversary of childs birth Birth of child Records to be transferred to the Looked After Child case records and retained in accordance with Section 50 of the Care Planning, Placement and Case Review (England) Regulations 2010
Looked after child records Until 75 anniversary of childs birth Birth of child Care Planning, Placement and Case Review (England) Regulations 2010
Prospective adopters – withdrawn from process 2 years Date of last contact Professional decision
Foster care – private with disabilities Eighteen years Date of birth Professional decision
Employees working with vulnerable groups Seventy five years Date of birth Business need
Adoption order not made – prospective adopter Destroy when no further action is necessary Date adoption order refused Professional decision
Adoption order not granted – child record Seventy five years or fifteen years if deceased before the age of fifteen Date of birth or date of death

Adoption Agencies Regulations 2005

Children Act 1989

 
Adoption order granted and case remains in Devon One hundred years Date of adoption order Disclosure of Adoption Information (Post Commencement Adoptions) Regulations 2005   Adoption and Children Act 2002
Care leavers Seventy five years or fifteen years after death Date of birth Children Act 1989 Children’s Homes Regulations 2001    
Residential homes – non child Fifteen years Creation Children’s Homes Regulations 2001
Residential homes – children Seventy five years or fifteen years if deceased before the age of eighteen Date of birth or date of death Children’s Homes Regulations 2001
Fostering employees Fifteen years Creation Fostering Services (England) Regulations 2013
Fostering – home adaptations Current year plus six Creation Financial Regulations
Fostering – unapproved assessments Five years Closure Professional decision
Fostering – initial enquiries Two years Closure Professional decision
Foster child Fifteen years Creation Fostering Services (England) Regulations 2013
Foster care – private with disabilities Age eighteen years Date of birth Professional decision
Children in care subject to supervision orders Age eighteen plus three years inactivity Date of birth Professional decision
Safeguarding conferences draft minutes Until approved at next review Creation Professional decision
Missing children Seventy five years Date of birth Children Act 1989
Independent reviewing conferences Age eighteen plus three years inactivity (youngest sibling must be over eighteen) Date of birth Professional decision
Independent reviewing 16 – 18 Age eighteen plus three years inactivity (youngest sibling must be eighteen) Date of birth Children Act 1989 Arrangements for Placement of Children Regulations 1991
Independent reviewing 0 -16 Age eighteen plus three years inactivity (youngest sibling 18) Date of birth Professional decision
Child sexual exploitation Seventy five years Date of birth Children Act 1989
Child protection case summaries – home registers, orders Permanent Creation Professional decision
Child protection (section 47) Seventy five years Date of birth Children Act 1989
Social work diaries Current year plus six Creation Financial Regulations
Complaints – Stage 3 – Review Five years Final response from head of service deemed resolution - no further action required Professional decision
Complaints – Stage 2 Formal Five years Closure, resolution and final responses - no further action Professional decision
Complaints – Stage 1 – informal, single, multiple, persistent Same as relevant case record No contact for two years from date of last complaint - no further action Professional decision
Children in need Until child reaches the age of eighteen plus three years case inactivity Date of birth Professional decision