legal - Keeping Devon's Data

Information type	Keep for	Keep from	Legislation or business reason
Email Newsletters	For duration of communications campaign	From date that consent was given	Business need.
Social Care – special educational needs	Till age 25	Date of birth	Limitation Act 1980
Social Care – private law files	6 years	Date of last document	Limitation Act 1980
Social Care – children case correspondence	6 years	Date of last document	Limitation Act 1980
Social Care – children court bundles	Until youngest child's 25th birthday	Creation of first document	Potential for further litigation during minority
Social Care – adult court bundles	6 years	Last item	Limitation Act 1980
Social Care – adult case correspondence	6 years	Date of last document	Limitation Act 1980
Social Care – adult correspondence	6 years	Last item	Limitation Act 1980
Social Care – adoption case correspondence	Youngest child's 18th birthday	Creation of first document	Local decision. Potential for further litigation during minority
Planning – modification orders	Life of planning consent	Creation
Planning – advice	6 years	Creation	Limitation Act 1980
Planning – 106 agreements	12 years	Completion of obligation	Limitation Act 1980
Pensions appeals – Stage 2	3 years	Settlement of matter	Limitation Act 1980
Insurance – in case of minors	3 years	After 21st birthday	Limitation Act 1980
Insurance – adults	6 years	Case closure	Limitation Act 1980
Traffic regulation orders – sealed originals	Permanent	Creation	Limitation Act 1980 and Law Society guidance
Traffic regulation orders legal files	6 years	Coming into force	Limitation Act 1980
Highways – Sections 38 and 278	12 years	Date of adoption	Limitation Act 1980
Highways – public rights of way	Permanent	Creation	Limitation Act 1980
Highways – New Roads and Street Works Act prosecutions	6 years	Settlement of matter	Limitation Act 1980
Highways – advice given	6 years	Creation	Limitation Act 1980
Highways – diversion/stopping up orders	Permanent	Creation	Limitation Act 1980
Highways – APC notices	6 years	Release of money	Limitation Act 1980
Employment – tribunal claims	6 years	Settlement of matter	Limitation Act 1980
Employment – special projects	6 years	Settlement of matter	Limitation Act 1980
Employment – grievance appeals	6 years	Settlement of matter	Limitation Act 1980
Employment – dismissal appeals	6 years	Settlement of matter	Limitation Act 1980
Employment – contracts	6 years	Settlement of matter	Limitation Act 1980
Education – prosecutions	6 years	Settlement of matter	Limitation Act 1980
Education – advice to schools/colleges	6 years	Creation	Limitation Act 1980
Conveyancing – tenancy/lease	12 years	After cessation of tenancy or lease	Limitation Act 1980
Conveyancing – property aquisition and disposal	12 years	After property sold	Limitation Act 198o
Conveyancing – mortgages	12 years	After mortgage repaid	Limitation Act 1980
Conveyancing – freehold title deeds	Until interest in property ceases	When interest in property begins	Limitation Act 1980
Contracts/procurement – other agreements	6 years	Date of completion	Limitation Act 1980
Contracts/procurement – agreements under seal	12 years	Date of completion	Limitation Act 1980
Complaints	6 years	Settlement of matter	Limitation Act 1980
Civil litigation	6 years	Settlement of matter	Limitation Act 1980