| Information type | Keep for | Keep from | Legislation or business reason |
|---|---|---|---|
| Contract operation and monitoring – schedules of works | 6 years | End of contract | |
| Contract operation and monitoring – interim progress reports from contractors | 6 years | End of contract | |
| Tendering – unevaluated invalid tender submissions | 1 year | After contract award | Public Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995 |
| Tendering – notification of unsuccessful submissions | 1 year | End of contract | Public Services Contract Regulations 1993/Public Supply Contracts Regulations 1995 |
| Tendering – evaluation notification of successful submission | 6 years | End of contract | Public Services Contract Regulations 1993/Public Supply Contracts Regulations 1995 |
| Tendering – signed contracts underseal | 6 years | End of contract | Public Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995 |
| Tendering – tender acceptance letters | 6 years | End of contract | Public Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995 |
| Tendering – contract award letters | 6 years | End of contract | |
| Tendering – interview panel notes and minutes | 1 year | End of contract | |
| Supplier contact management | Current only | Creation | |
| Supplier not approved – process documentation from unsuccessful suppliers including supplier evaluation to a framework | 2 years | Framework or contract ends | |
| Supplier not approved – process documentation from unsuccessful suppliers to include preferred supplier letter | 2 years | Framework or contract ends | |
| Supplier not approved – process documentation to include ITT | 2 years | Framework or contract ends | |
| Supplier approval – process documentation from successful suppliers to include contract award letter or supplier evaluation to a framework | 6 years | Termination of approval | |
| Supplier approval – process documentation from successful suppliers to include preferred supplier letter | 6 years | Termination of approval | |
| Supplier approval – process documentation from successful suppliers to include ITT | 6 years | Termination of approval | |
| Invitation to tender – evaluation criteria | 6 years | After framework or contract end date | |
| Invitations to tender – agreed specification | 6 years | After framework or contract end date | |
| Invitations to tender – draft specifications | Until contract awarded | Creation | |
| Invitations to tender – statements of interest from suppliers | 6 years | End of contract or framework term | |
| Invitations to tender – end user scope of requirements | Until contract agreed | Creation | |
| End user scope of requirements | Until contract agreed | Creation |