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procurement

Information type Keep for Keep from Legislation or business reason
Contract operation and monitoring – schedules of works 6 years End of contract Financial Regulations
Contract operation and monitoring – interim progress reports from contractors 6 years End of contract Financial Regulations
Tendering – unevaluated invalid tender submissions 1 year After contract award Public Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – notification of unsuccessful submissions 1 year End of contract Public Services Contract Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – evaluation notification of successful submission 6 years End of contract Public Services Contract Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – signed contracts underseal 6 years End of contract Public Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – tender acceptance letters 6 years End of contract Public Services Contracts Regulations 1993/Public Supply Contracts Regulations 1995
Tendering – contract award letters 6 years End of contract Financial Regulations
Tendering – interview panel notes and minutes 1 year End of contract Financial Regulations
Supplier contact management Current only Creation Financial Regulations
Supplier not approved – process documentation from unsuccessful suppliers including supplier evaluation to a framework 2 years Framework or contract ends Financial Regulations
Supplier not approved – process documentation from unsuccessful suppliers to include preferred supplier letter 2 years Framework or contract ends Financial Regulations
Supplier not approved – process documentation to include ITT 2 years Framework or contract ends Financial Regulations
Supplier approval – process documentation from successful suppliers to include contract award letter or supplier evaluation to a framework 6 years Termination of approval Financial Regulations
Supplier approval – process documentation from successful suppliers to include preferred supplier letter 6 years Termination of approval Financial Regulations
Supplier approval – process documentation from successful suppliers to include ITT 6 years Termination of approval Financial Regulations
Invitation to tender – evaluation criteria 6 years After framework or contract end date Limitation Act 1980
Invitations to tender – agreed specification 6 years After framework or contract end date Limitation Act 1980
Invitations to tender – draft specifications Until contract awarded Creation Limitation Act 1980
Invitations to tender – statements of interest from suppliers 6 years End of contract or framework term Limitation Act 1980
Invitations to tender – end user scope of requirements Until contract agreed Creation Limitation Act 1980
End user scope of requirements Until contract agreed Creation Limitation Act 1980