highways - Keeping Devon's Data

Information type	Keep for	Keep from	Legislation or business reason
Highway Policy Documents	6 years (plus current year)	Creation	Limitation Act 1980
CCTV footage – roads and traffic	30 days	Creation	Business reason
Traffic regulation orders – temporary	Current year plus three	Creation	Business need
Street works register	Current year plus nineteen	Creation	Business need
Public rights of way – definitive map and statement	Permanent	Creation	Local Government Act 1972
Highway asset inventory	Permanent	Creation	Business need
Highway and traffic management plans	Variable	Creation	Business need
Highway emergency incident responses	Current year plus six	Creation	Business need
Civil parking enforcement – fines paid, waived, outstanding debt	Six years	Creation	Professional decision
Highways agreements – under £5000	Permanent	Creation	Highways Act 1980 Section 171 and Section 184
Highway agreements – road adoptions	Permanent	Creation	Highways Act 1980 Section 38
Highway agreements	Permanent	Creation	Highways Act 1980 Section 278
Highway design – major schemes	Variable according to status and complexity	Creation	Business need
Highway design – minor schemes	Six years	Creation	Limitation Act 1980
Highway construction as built records	Permanent	Creation	Business need
Traffic vehicle volume counts	Permanent	Creation	Local decision
Traffic accident data	Permanent	Creation	Local decision
Road safety risk assessments	Permanent	Creation	Local decision
Road safety audits	Permanent	Creation	Local decision
Traffic light faults	Ten years	Creation	Business need – local decision
Weather action logs	Ten years	Creation	Business need – local decision
Highway operations duty rota	Ten years	Creation	Business need – local decision
Highway network condition surveys	Current year plus six	Creation	Business need – local decision
Grass cutting – verges – locations	Permanent	Creation	Local decision
Highway operations – cctv tapes	Thirty days	Creation	Business need – local decision
Highway depots risk assessments	Current year plus one	Creation	Business need – local decision
Traffic lights – commissioning, testing, maintenance	Current year plus six	Creation	Best practice
Grass cutting – all verges – financial	Current year plus six	Creation	Business need – local decision
Highway improvements – community trails/cycle routes	Current year plus 6	Completion of project	Limitation Act 1980
Roads – winter maintenance	Current year plus six	Creation	Business need
Traffic lights – temporary applications	Current year plus six	Date of application	Business need
Street works notification	Current year	Creation	Business need
Highway licences – banners, scaffolding, skips	Current year plus three	Date of application	Business need
Public Rights of Way improvement planning	Twelve years	Creation	Countryside and Rights of Way Act 2000
Public Rights of Way – temporary closures for maintenance	Three years	End of closure	Road Traffic Regulation Act 1984
Public Rights of Way – parish maintenance agreements/grants	Twelve years	Creation	Business need
Public Rights of Way maintenance surveys, work schedules	Six years	Creation	Highways Act 1980
Public Rights of Way – orders, agreements, authorisations, deposits	Permanent	Creation	Wildlife and Countryside Act 1981
Public Rights of Way – notices, injunctions and prosecutions	Six years	Creation	Highways Act 1980
Public Rights of Way – Devon Countryside Access Forum	Permanent	Creation	Countryside and Rights of Way Act 2000
Public Rights of Way Committee	Permanent	Creation	Local Government Act 1972
Highway utility works creation	Current year plus nineteen	Creation	Business need
Highway safety inspections	Current year plus six	Creation - date of incident	Limitation Act 1980
Highway fault management	Six years plus current	Date of enquiry	Business need
Emergency incident response logs	Current year plus six	Creation	Local decision
Asset management – road maintenance register	Permanent	Creation	Revised annually