Information type | Keep for | Keep from | Legislation or business reason |
---|---|---|---|
Subject access request complaints | 6 years | Case closure | |
Information governance management reports/discussion papers | 6 years | Creation | Local decision |
Information governance team policies and procedures | Permanent | Creation | Local decision |
Information governance agendas, minutes, action logs | 6 years | Creation | Local decision |
Traded service correspondence | 2 years | Creation | Local decision |
Traded service transactions | 3 years | Current year | Local decsion |
Information governance general enquiries – public | 180 days | Creation | Local decision |
Information governance general enquiries – staff | 1 year | Creation | Local decision |
Data Protection Impact Assessments | Permanent | Creation | Best practice |
Information governance audit reports | 6 years | Creation | Local decision |
Information governance audit correspondence | 2 years | Creation | Local decision |
Information security training correspondence & attendance logs | 6 years | Creation | Local decision |
Information security training material | Permanent (updated when required) | Creation | Local decision |
Information security incident reports | 6 years | Creation | |
Security exception reports | 5 years | Creation | Local decision |
Information security incident correspondence | 6 years | Completion of investigation | Statute of Limitations |
Contractor security questionnaire | 1 year | Cessation of contract | Local decision |
Contractor data processing agreements | 6 years | Creation | |
Criminal proceedings correspondence and disclosures | 6 years | Case closure | Local decision |
Crown prosecution disclosures | 6 years | Case closure | Local decision |
Crown prosecution service correspondence | 6 years | Case closure | Local decision |
Data Protection Act 2018 Schedule 2 Requests | Six years | Case closure | Ministry of Justice guidance |
Court order disclosures | Three years | Creation | National Archive guidance |
Court order requests and correspondence | Three years | Creation | National Archive guidance |
Environmental information regulation complaints and responses | 6 years | Case closure | Local decision |
Subject access request correspondence | 6 years | Case closure | Statute of Limitations |
Freedom of information correspondence | 6 years | Case closure | Statute of Limitations |
Environmental information regulations correspondence | 6 years | Case closure | Local decision |
Subject access disclosures | 6 years | Case closure | Local decision |
Subject access requests | 6 years | Case closure | Local decision |
Information asset registration | 5 years | Creation | |
Freedom of information (FOI) disclosures | 6 years | Case closure | Local decision |
Freedom of information (FOI) requests | 6 years | Case closure | Local decision |
Environmental information regulations disclosures | 6 years | Case closure | Local decision |
Customer service transactions – enquiries, requests and complaints | 180 days | Creation | Local decision |
Customer service transactions – logged emails, phone calls, faxes and SMS | 180 days | Creation | Local decision |
Environmental information regulations requests | 6 years | Case closure | Local decision |