information management

Information type Keep for Keep from Legislation or business reason
Subject access request complaints 6 years Case closure
Information governance management reports/discussion papers 6 years Creation

Local decision

Information governance team policies and procedures Permanent Creation

Local decision

Information governance agendas, minutes, action logs 6 years Creation

Local decision

Traded service correspondence 2 years Creation

Local decision

Traded service transactions 3 years Current year

Local decsion

Information governance general enquiries – public 180 days Creation

Local decision

Information governance general enquiries – staff 1 year Creation

Local decision

Data Protection Impact Assessments Permanent Creation

Best practice

Information governance audit reports 6 years Creation

Local decision

Information governance audit correspondence 2 years Creation

Local decision

Information security training correspondence & attendance logs 6 years Creation

Local decision

Information security training material Permanent (updated when required) Creation

Local decision

Information security incident reports 6 years Creation

Limitation Act 1980

Security exception reports 5 years Creation

Local decision

Information security incident correspondence 6 years Completion of investigation

Statute of Limitations

Contractor security questionnaire 1 year Cessation of contract

Local decision

Contractor data processing agreements 6 years Creation

Limitation Act 1980

Criminal proceedings correspondence and disclosures 6 years Case closure

Local decision

Crown prosecution disclosures 6 years Case closure

Local decision

Crown prosecution service correspondence 6 years Case closure

Local decision

Data Protection Act 2018 Schedule 2 Requests Six years Case closure

Ministry of Justice guidance

Court order disclosures Three years Creation

National Archive guidance

Court order requests and correspondence Three years Creation

National Archive guidance

Environmental information regulation complaints and responses 6 years Case closure

Local decision

Subject access request correspondence 6 years Case closure

Statute of Limitations

Freedom of information correspondence 6 years Case closure

Statute of Limitations

Environmental information regulations correspondence 6 years Case closure

Local decision

Subject access disclosures 6 years Case closure

Local decision

Subject access requests 6 years Case closure

Local decision

Information asset registration 5 years Creation

Limitation Act 1980

Freedom of information (FOI) disclosures 6 years Case closure

Local decision

Freedom of information (FOI) requests 6 years Case closure

Local decision

Environmental information regulations disclosures 6 years Case closure

Local decision

Customer service transactions – enquiries, requests and complaints 180 days Creation

Local decision

Customer service transactions – logged emails, phone calls, faxes and SMS 180 days Creation

Local decision

Environmental information regulations requests 6 years Case closure

Local decision