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council property

Information typeKeep forKeep fromLegislation or business reason
PFI contract management6 yearsCessation of contractStatute of limitations
Emergency rest centres2 yearsFrom end of employment or volunteerBusiness decision.
Accommodation management2 yearsEnd of employmentBusiness decision.
Property deedsPermanentCreationLocal decision
Property contractor paymentsCurrent year plus 6CreationLimitation Act 1980
Premises risk assessmentsPermanentCreationLocal Government Act 1972
Minor works projects1 yearCompletionLimitation Act 1980
Construction projects – majorPermanentCreationBusiness need
Maintenance order logs12 yearsTerminationLimitation Act 1980
Land chargesPermanentCreationLocal Land Charges Act 1975
Farms tenancy management6 yearsEnd of contractLimitation Act 1980
Smartcard transactions – County Hall2 yearsCreationLocal decision
Facilities management6 yearsTerminationLimitation Act 1980
Estates managementPermanentTerminationLimitation Act 1980
Equipment managementPermanentCreationBusiness need
Energy use – carbon footprintsPermanentCreationBusiness need
Development plansPermanentCreationBusiness need
Construction designPermanentCreationBusiness need
Gardening contracts6 yearsTermination of contractLimitation Act 1980
Cleaning contracts6 yearsTermination of contractLimitation Act 1980
Business continuity plansPermanentCreationBusiness need
Asset management plansCurrentCreationBusiness need
Architectural plans – as built drawingsLife of buildingCreationBusiness need