Skip to content

council property

Information type Keep for Keep from Legislation or business reason
PFI contract management 6 years Cessation of contract Statute of limitations
Emergency rest centres 2 years From end of employment or volunteer Business decision.
Accommodation management 2 years End of employment Business decision.
Property deeds Permanent Creation Local decision
Property contractor payments Current year plus 6 Creation Limitation Act 1980
Premises risk assessments Permanent Creation Local Government Act 1972
Minor works projects 1 year Completion Limitation Act 1980
Construction projects – major Permanent Creation Business need
Maintenance order logs 12 years Termination Limitation Act 1980
Land charges Permanent Creation Local Land Charges Act 1975
Farms tenancy management 6 years End of contract Limitation Act 1980
Smartcard transactions – County Hall 2 years Creation Local decision
Facilities management 6 years Termination Limitation Act 1980
Estates management Permanent Termination Limitation Act 1980
Equipment management Permanent Creation Business need
Energy use – carbon footprints Permanent Creation Business need
Development plans Permanent Creation Business need
Construction design Permanent Creation Business need
Gardening contracts 6 years Termination of contract Limitation Act 1980
Cleaning contracts 6 years Termination of contract Limitation Act 1980
Business continuity plans Permanent Creation Business need
Asset management plans Current Creation Business need
Architectural plans – as built drawings Life of building Creation Business need