| Information type | Keep for | Keep from | Legislation or business reason |
|---|---|---|---|
| PFI contract management | 6 years | Cessation of contract | Statute of limitations |
| Emergency rest centres | 2 years | From end of employment or volunteer | Business decision. |
| Accommodation management | 2 years | End of employment | Business decision. |
| Property deeds | Permanent | Creation | Local decision |
| Property contractor payments | Current year plus 6 | Creation | |
| Premises risk assessments | Permanent | Creation | |
| Minor works projects | 1 year | Completion | |
| Construction projects – major | Permanent | Creation | Business need |
| Maintenance order logs | 12 years | Termination | |
| Land charges | Permanent | Creation | |
| Farms tenancy management | 6 years | End of contract | |
| Smartcard transactions – County Hall | 2 years | Creation | Local decision |
| Facilities management | 6 years | Termination | |
| Estates management | Permanent | Termination | |
| Equipment management | Permanent | Creation | Business need |
| Energy use – carbon footprints | Permanent | Creation | Business need |
| Development plans | Permanent | Creation | Business need |
| Construction design | Permanent | Creation | Business need |
| Gardening contracts | 6 years | Termination of contract | |
| Cleaning contracts | 6 years | Termination of contract | |
| Business continuity plans | Permanent | Creation | Business need |
| Asset management plans | Current | Creation | Business need |
| Architectural plans – as built drawings | Life of building | Creation | Business need |