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health and safety

Information type Keep for Keep from Legislation or business reason
Risk assessment 3 years Creation The Management of Health and Safety at Work Regulations (1992)
Radon monitoring 50 years Creation The Ionising Radiations Regulations  (1999)
Radiation monitoring 40 years in cases of exposure and all other cases a minimum of 5 years Creation The Control of Substances Hazardous to Health Regulation 2002 (amendment to the 1998 Act)
Noise pollution – individual exposure 40 years when personal exposure of identifiable employees and minimum 5 years in other cases Current The Control of Noise at Work Regulations 2005
Medical assessments – radiation Retain records 40 years after date closed Close records on completion of assessment The Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act)
Medical assessments – asbestos Retain records 40 years after date closed Close records on completion of assessment The Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act)
Major incident reporting 3 years Current Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)
Lift maintenance inspection Goods - 12 month (until superseded) People - 6 months (until superceded) Creation Lifting Operations Lifting Equipment Regulations
Legionella – all checks 5 years Creation Health and Safety at Work Act
Health and safety compliance 5 years Termination Health and Safety at Work Act
Health and safety policies and guidance Superceded plus 6 years from the last amendment Current Health and Safety at Work Act
Health and Safety Panel – minutes and action plans 3 years Creation Health and Safety at Work Act
Hazardous substance exposure assessments 40 years Creation The Control of Substances Hazardous to Health Regulation 2002
Hazardous substances monitoring and control 5 years Creation The Control of Substances Hazardous to Health Regulation 2002
Fire risk assessments Keep current annual update Creation The Regulatory Reform (Fire Safety) Order 2005
Compliance statutary inspection Until replaced Current Health and Safety at Work Act and related legislation
Asbestos post exposure incidents – individuals 40 years Creation Reporting of Injuries Diseases and Dangerous Occurences Regulations (RIDDOR)
Asbestos monitoring work place property + 40 years Creation The Control of Substances Hazardous to Health Regulation 2002 (amendment to 1998 Act)
Asbestos register and inspection 5 years Creation The Control of Asbestos Regulations 2006
Accident records – minors 3 years from age of majority Creation Limitation Act 1980
Accident records – adults Current year plus three Creation Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)