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human resources

Information type Keep for Keep from Legislation or business reason
Employment – professional guidance (where case relates to children/vulnerable adults) 10 years / retirement age of employee (whichever is longer) Creation The Children’s Homes National Minimum Standards (published 2011)
Payroll – employees Six years Termination of contract Local decision
Welfare@work case files 6 years Termination of contract Local business need
Transfer of undertakings (TUPE) 6 years Termination of contract Local business need
Training – general 6 years Termination of contract Local business need
Supervision 6 years Termination of contract Local business need
Leave – special 6 years Termination of contract Local business need
Organisational restructures 6 years Termination of contract Local business need
Employment – professional guidance (not related to children/vulnerable adults) 6 years Termination of contract Local business need
Training – professional 6 years Termination of contract Local business need
Probation reports 6 years Termination of contract Local business need
Leave – parental 6 years Termination of contract Local business need
Incremental progression justification 6 years Termination of contract Local business need
Ill health outcome 6 years Termination of contract Local business need
Grievance 6 years Termination of contract Local business need
Volunteering agreements 6 years Termination of contract Local business need
Emergency time off for dependents 6 years Termination of contract Local business need
Disciplinary – non child protection/safeguarding 6 years Termination of contract Local business need
Disciplinary – child protection/safeguarding Indefinitely Termination of contract Independent Inquiry into Child Sexual Abuse
Gifts and hospitality declaration 6 years Termination of contract Local business need
Conflict of interest declaration 6 years Termination of contract Local business need
Leave – compassionate 6 years Termination of contract Local business need
Placement referrals 6 years Termination of contract Local business need
Career breaks 6 years Termination of contract Local business need
Capability outcomes 6 years Termination of contract Local business need
Appraisals 6 years Termination of contract Local business need
Leave – adoption 6 years Termination of contract Local business need
Employment funding agreement 6 years Termination of contract Local business need
Absence review confirmation 6 years Termination of contract Local business need
Leave – unpaid 6 years Termination of contract Local business need
Starters – PRISM 1 6 years Termination of contract Limitation Act 1980
Job descriptions – person specification 6 years Termination of contract Limitation Act 1980
Job descriptions 6 years Termination of contract Limitation Act 1980
Job applications – successful candidates 6 years Termination of contract Limitation Act 1980
Job application tests – successful candidates 6 years Termination of contract Local business need
Teaching qualifications 6 years Termination of contract Local business need
Starters – statement of particulars 6 years Termination of contract Local business need
Starters – signed copies of travel and subsistence declarations 6 years From termination of contract Local business need
Starters – signed copies of valid vehicle insurance declarations 6 years Termination of contract Local business need
Starters – removal and disturbance allowances 6 years From termination of contract Local business need
Starters – references 6 years From termination of contract Local business need
Starters – qualification certificates 6 years Termination of contract Local business need – evidence for approved mental health, social workers, occupational therapists, drivers and first aiders
Starters – PO7 disclosure 6 years Termination of contract Local business need
Starters – offer letter 6 years From termination of contract Local business need
Starters – notification of appointment form 6 years From termination of appointment Local business need
Starters – notifications of appointment 6 years Termination of contract Local business need
Job advertisements 6 years Termination of contract Local business need
Job interview scores – successful candidates 6 years Termination of contract Local business need
Induction 6 years Termination of contract Local business need
Eligibility to work 6 years Termination of contract Local business need
Confidentiality agreements 6 years Termination of contract Local business need
Disclosure and barring clearance 6 years Termination of contract Local business need
Starters – allowance agreement 6 years Termination of contract Local business need
Job applications – unsuccessful candidates 12 months Creation Local business need
Recruitment short-listing – unsuccessful candidates 12 months Creation Local business need
Recruitment – rejected appointment offers 12 months Creation Local business need
Job interview scores – unsuccessful candidates 12 months Creation Local business need
Equal opportunities 12 months Creation Local business need
Job interviews – candidate feedback 12 months Creation Local business need
Job applications – unsuccessful candidates 12 months Creation Local business need

Further guidance on additional information types coming soon.