human resources

Information type Keep for Keep from Legislation or business reason
Employment – professional guidance (where case relates to children/vulnerable adults) 10 years / retirement age of employee (whichever is longer) Creation

The Children’s Homes National Minimum Standards (published 2011)

Payroll – employees 6 years Termination of contract

Local decision (note that for employees in LGPS, the record will be kept for 13 years and for employees in the Teachers’ Pension Scheme this will be 99 years re: Teachers’ Pension requirement)

Welfare@work case files 6 years Termination of contract

Local business need

Transfer of undertakings (TUPE) 6 years Termination of contract

Local business need

Training – general 6 years Termination of contract

Local business need

Supervision 6 years Termination of contract

Local business need

Leave – special 6 years Termination of contract

Local business need

Organisational restructures 6 years Termination of contract

Local business need

Employment – professional guidance (not related to children/vulnerable adults) 6 years Termination of contract

Local business need

Training – professional 6 years Termination of contract

Local business need

Probation reports 6 years Termination of contract

Local business need

Leave – parental 6 years Termination of contract

Local business need

Incremental progression justification 6 years Termination of contract

Local business need

Ill health outcome 6 years Termination of contract

Local business need

Grievance 6 years Termination of contract

Local business need

Volunteering agreements 6 years Termination of contract

Local business need

Emergency time off for dependents 6 years Termination of contract

Local business need

Disciplinary – non child protection/safeguarding 6 years Termination of contract

Local business need

Disciplinary – child protection/safeguarding Indefinitely Termination of contract

Independent Inquiry into Child Sexual Abuse

Gifts and hospitality declaration 6 years Termination of contract

Local business need

Conflict of interest declaration 6 years Termination of contract

Local business need

Leave – compassionate 6 years Termination of contract

Local business need

Placement referrals 6 years Termination of contract

Local business need

Career breaks 6 years Termination of contract

Local business need

Capability outcomes 6 years Termination of contract

Local business need

Appraisals 6 years Termination of contract

Local business need

Leave – adoption 6 years Termination of contract

Local business need

Employment funding agreement 6 years Termination of contract

Local business need

Absence review confirmation 6 years Termination of contract

Local business need

Leave – unpaid 6 years Termination of contract

Local business need

Starters – PRISM 1 6 years Termination of contract

Limitation Act 1980

Job descriptions – person specification 6 years Termination of contract

Limitation Act 1980

Job descriptions 6 years Termination of contract

Limitation Act 1980

Job applications – successful candidates 6 years Termination of contract

Limitation Act 1980

Job application tests – successful candidates 6 years Termination of contract

Local business need

Teaching qualifications 6 years Termination of contract

Local business need

Starters – statement of particulars 6 years Termination of contract

Local business need

Starters – signed copies of travel and subsistence declarations 6 years From termination of contract

Local business need

Starters – signed copies of valid vehicle insurance declarations 6 years Termination of contract

Local business need

Starters – removal and disturbance allowances 6 years From termination of contract

Local business need

Starters – references 6 years From termination of contract

Local business need

Starters – qualification certificates 6 years Termination of contract

Local business need – evidence for approved mental health, social workers, occupational therapists, drivers and first aiders

Starters – PO7 disclosure 6 years Termination of contract

Local business need

Starters – offer letter 6 years From termination of contract

Local business need

Starters – notification of appointment form 6 years From termination of appointment

Local business need

Starters – notifications of appointment 6 years Termination of contract

Local business need

Job advertisements 6 years Termination of contract

Local business need

Job interview scores – successful candidates 6 years Termination of contract

Local business need

Induction 6 years Termination of contract

Local business need

Eligibility to work 6 years Termination of contract

Local business need

Confidentiality agreements 6 years Termination of contract

Local business need

Disclosure and barring clearance 6 years Termination of contract

Local business need

Starters – allowance agreement 6 years Termination of contract

Local business need

Job applications – unsuccessful candidates 12 months Creation

Local business need

Recruitment short-listing – unsuccessful candidates 12 months Creation

Local business need

Recruitment – rejected appointment offers 12 months Creation

Local business need

Job interview scores – unsuccessful candidates 12 months Creation

Local business need

Equal opportunities 12 months Creation

Local business need

Job interviews – candidate feedback 12 months Creation

Local business need

Job applications – unsuccessful candidates 12 months Creation

Local business need

Further guidance on additional information types coming soon.