| Information type | Keep for | Keep from | Legislation or business reason |
|---|---|---|---|
| National bus pass applications medical evidence | Retain for as long as the pass remains valid | From date of receipt | Business decision |
| National bus pass application renewals | 1 year | From date of receipt | Business decision |
| National bus pass database records | Retain for as long as the pass remains valid | Date of issue | Business decision |
| Travel bookers | 1 year | Date of travel booking | Business decision |
| School transport – secondary applications | Duration at secondary school | Creation | Service decision |
| School transport – secondary refusals | Two years | Creation | Service decision |
| School transport payments | Two years | Creation | Service decision |
| School transport benefit evidence | Two years | Creation | Service decision |
| School transport appeals | Duration at school plus two year | Creation | Service decision |
| School transport correspondence | Review annually | Creation | Service decision |
| School transport – primary applications | Duration at primary school | Creation | Service decision |
| School transport – primary refusals | Two years | Creation | Service decision |
| School transport – post 16 applications | Two years | Creation | Service decision |
| School transport – post 16 refusals | Two years | Creation | Service decision |
| School transport – personalised learning applications | Duration at establishment | Creation | Service decision |
| School transport – correspondence with parents | Review annually | Creation | Service decision |
| Structure design | Permanent | Creation | |
| Structure construction | Permanent | Creation | |
| Engineering quality control | Permanent | Creation | |
| Bridge inspections | Permanent | Creation | |
| Bridge design | Permanent | Creation | |
| Bridge construction | Permanent | Creation | |
| Community transport correspondence and minutes | At least 7 years, longer where still relevant | Creation | Best practice |
| Community transport – performance and finance | 7 years | Creation | Best Practice |
| Community transport grant funding | Until expiry | Creation | Local decision |
| Bus Service Fares | As long as current | Expiry | Local decision |
| National bus pass application forms | 12 months | Point of application | Best practice |
Further guidance on additional information types coming soon.