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transport and infrastructure

Information type Keep for Keep from Legislation or business reason
National bus pass applications medical evidence Retain for as long as the pass remains valid From date of receipt Business decision
National bus pass application renewals 1 year From date of receipt Business decision
National bus pass database records Retain for as long as the pass remains valid Date of issue Business decision
Travel bookers 1 year Date of travel booking Business decision
School transport – secondary applications Duration at secondary school Creation Service decision
School transport – secondary refusals Two years Creation Service decision
School transport payments Two years Creation Service decision
School transport benefit evidence Two years Creation Service decision
School transport appeals Duration at school plus two year Creation Service decision
School transport correspondence Review annually Creation Service decision
School transport – primary applications Duration at primary school Creation Service decision
School transport – primary refusals Two years Creation Service decision
School transport – post 16 applications Two years Creation Service decision
School transport – post 16 refusals Two years Creation Service decision
School transport – personalised learning applications Duration at establishment Creation Service decision
School transport – correspondence with parents Review annually Creation Service decision
Structure design Permanent Creation Highways Standards
Structure construction Permanent Creation Highways Standards
Engineering quality control Permanent Creation British Standard 9001 Quality Control
Bridge inspections Permanent Creation Highways Standards
Bridge design Permanent Creation Highways Standards
Bridge construction Permanent Creation Highways Standards
Community transport correspondence and minutes At least 7 years, longer where still relevant Creation Best practice
Community transport – performance and finance 7 years Creation Best Practice
Community transport grant funding Until expiry Creation Local decision
Bus Service Fares As long as current Expiry Local decision
National bus pass application forms 12 months Point of application Best practice

Further guidance on additional information types coming soon.