| Information type | Keep for | Keep from | Legislation or business reason |
|---|---|---|---|
| Employment – professional guidance (where case relates to children/vulnerable adults) | 10 years / retirement age of employee (whichever is longer) | Creation | The Children’s Homes National Minimum Standards (published 2011) |
| Payroll – employees | 6 years | Termination of contract | Local decision (note that for employees in LGPS, the record will be kept for 13 years and for employees in the Teachers’ Pension Scheme this will be 99 years re: Teachers’ Pension requirement) |
| Welfare@work case files | 6 years | Termination of contract | Local business need |
| Transfer of undertakings (TUPE) | 6 years | Termination of contract | Local business need |
| Training – general | 6 years | Termination of contract | Local business need |
| Supervision | 6 years | Termination of contract | Local business need |
| Leave – special | 6 years | Termination of contract | Local business need |
| Organisational restructures | 6 years | Termination of contract | Local business need |
| Employment – professional guidance (not related to children/vulnerable adults) | 6 years | Termination of contract | Local business need |
| Training – professional | 6 years | Termination of contract | Local business need |
| Probation reports | 6 years | Termination of contract | Local business need |
| Leave – parental | 6 years | Termination of contract | Local business need |
| Incremental progression justification | 6 years | Termination of contract | Local business need |
| Ill health outcome | 6 years | Termination of contract | Local business need |
| Grievance | 6 years | Termination of contract | Local business need |
| Volunteering agreements | 6 years | Termination of contract | Local business need |
| Emergency time off for dependents | 6 years | Termination of contract | Local business need |
| Disciplinary – non child protection/safeguarding | 6 years | Termination of contract | Local business need |
| Disciplinary – child protection/safeguarding | Indefinitely | Termination of contract | Independent Inquiry into Child Sexual Abuse |
| Gifts and hospitality declaration | 6 years | Termination of contract | Local business need |
| Conflict of interest declaration | 6 years | Termination of contract | Local business need |
| Leave – compassionate | 6 years | Termination of contract | Local business need |
| Placement referrals | 6 years | Termination of contract | Local business need |
| Career breaks | 6 years | Termination of contract | Local business need |
| Capability outcomes | 6 years | Termination of contract | Local business need |
| Appraisals | 6 years | Termination of contract | Local business need |
| Leave – adoption | 6 years | Termination of contract | Local business need |
| Employment funding agreement | 6 years | Termination of contract | Local business need |
| Absence review confirmation | 6 years | Termination of contract | Local business need |
| Leave – unpaid | 6 years | Termination of contract | Local business need |
| Starters – PRISM 1 | 6 years | Termination of contract | |
| Job descriptions – person specification | 6 years | Termination of contract | |
| Job descriptions | 6 years | Termination of contract | |
| Job applications – successful candidates | 6 years | Termination of contract | |
| Job application tests – successful candidates | 6 years | Termination of contract | Local business need |
| Teaching qualifications | 6 years | Termination of contract | Local business need |
| Starters – statement of particulars | 6 years | Termination of contract | Local business need |
| Starters – signed copies of travel and subsistence declarations | 6 years | From termination of contract | Local business need |
| Starters – signed copies of valid vehicle insurance declarations | 6 years | Termination of contract | Local business need |
| Starters – removal and disturbance allowances | 6 years | From termination of contract | Local business need |
| Starters – references | 6 years | From termination of contract | Local business need |
| Starters – qualification certificates | 6 years | Termination of contract | Local business need – evidence for approved mental health, social workers, occupational therapists, drivers and first aiders |
| Starters – PO7 disclosure | 6 years | Termination of contract | Local business need |
| Starters – offer letter | 6 years | From termination of contract | Local business need |
| Starters – notification of appointment form | 6 years | From termination of appointment | Local business need |
| Starters – notifications of appointment | 6 years | Termination of contract | Local business need |
| Job advertisements | 6 years | Termination of contract | Local business need |
| Job interview scores – successful candidates | 6 years | Termination of contract | Local business need |
| Induction | 6 years | Termination of contract | Local business need |
| Eligibility to work | 6 years | Termination of contract | Local business need |
| Confidentiality agreements | 6 years | Termination of contract | Local business need |
| Disclosure and barring clearance | 6 years | Termination of contract | Local business need |
| Starters – allowance agreement | 6 years | Termination of contract | Local business need |
| Job applications – unsuccessful candidates | 12 months | Creation | Local business need |
| Recruitment short-listing – unsuccessful candidates | 12 months | Creation | Local business need |
| Recruitment – rejected appointment offers | 12 months | Creation | Local business need |
| Job interview scores – unsuccessful candidates | 12 months | Creation | Local business need |
| Equal opportunities | 12 months | Creation | Local business need |
| Job interviews – candidate feedback | 12 months | Creation | Local business need |
| Job applications – unsuccessful candidates | 12 months | Creation | Local business need |
Further guidance on additional information types coming soon.