| Information type | Keep for | Keep from | Legislation or business reason |
|---|---|---|---|
| School organisation statutory consultations responses to minor proposals | 1 year | Determination of the proposal or appeal | Business decision. |
| School organisation statutory consultations responses to significant proposals | 5 years | From determination of the proposal or appeal | Business decision. |
| Reading Fluency Project | 6 years | From the date of receipt of personal data | Business decision. |
| Independent review panels (exclusions) | Five years | Date of Resolution | |
| School admission appeals | 2 years excluding current school year | Date of Resolution | |
| School communications request | 2 years | From the date of a request | Business reason |
| Adult learning – quality assurance | Current year plus 6 years | Creation | Local decision |
| Adult learning – course management | Until 31st December 2030 | Creation |
Education Skills Funding Agency requirement |
| Adult learning – learner information | Until 31st December 2030 | Creation |
Education Skills Funding Agency requirement |
| Early years funding | Current year plus one | Creation | Financial audit |
| Teachers – continuous professional development | Current only | Creation | Business need – County Council – teacher specific so personal access only |
| Teacher assessment – newly qualified (NQT) | Ten years | Creation | Business need – County Council |
| Special educational needs (SEN) | 7 years | The date of the child's 25 birthday | |
| School visits- individual pupils | Until pupil aged twenty five | Creation | Business need – County Council |
| School visits – whole school | Six years | Date of first visit | Business need – County Council and Babcock |
| School governor appointments – maintained only | Four years - term of office | Creation | National best practice |
| Musical instrument hire – includes inventory | Current only | Creation | Business need – Babcock (LDP) |
| Education psychology counselling – post incident | 25 years | Creation | Arrangements for Placement of Children (General) Regulations 1991 |
| School transport applications – secondaries | Duration at school | Creation | Service decision |
| School transport refusals – secondaries | Two years | Creation | Service decision |
| School transport payments | Two years | Creation | Service decision |
| School transport benefit evidence | Two years | Creation | Service decision |
| School transport appeals | Two years | Creation | Service decision |
| School transport – correspondence with schools | Review annually | Creation | Service decision |
| School transport applications – primaries | Duration at primary school | Creation | Service decision |
| School transport refusals – primaries | Two years | Creation | Service decision |
| School transport applications – post 16 | Two years | Creation | Service decision |
| School transport refusals – post 16 | Two years | Creation | Service decision |
| School transport applications – personalised learning | Duration at establishment | Creation | Service decision |
| Schools closure disposals – health and safety | Permanent | Creation | The Control of Substances Hazardous to Health Regulations 2002 |
| Schools closure disposals | Duration of handover process | Creation | Business need |
| Schools – maintained – asset management | Regular and constant updating | Creation | Health and Safety, Building Regulations , Disability Discrimination Act compliance |
| Schools retention schedule | Varied - see link to records management toolkit for schools | Varied - see link to records management toolkit for schools | |
| Library member loans | Current | Creation | Business need |
| Youth service – sessional registration form | 4 years | Creation | Local decision |
| Youth service – sessional evaluation forms | 4 year | Creation | Local decision |
| Youth service – sessional attendance of young people | 4 years | Creation | Local decision |
| Workforce census data (since 2010) | Current year plus 6 years | Creation | Local decision |
| Education consultant – approved register | Current only | Creation | Local decision |
| Teaching contracts – international professional development | Current year plus 6 years | Creation | Local decision |
| Teacher training – newly qualified staff | Ten years | Creation | Local decision |
| Teachers – advanced skills | Current only | Creation | Local decision |
| Education professionals continuous professional development | Current only | Creation | Local decision |
| Teacher and other education professionals continuous professional development – contact details | Current only | Creation | Local decision |
| Supply teacher register | Current only | Creation | Local decision |
| Student finance | Current year plus six | Creation | |
| School workforce census | Current - succeeded every two years | Creation | Department of Education returns |
| Secondary school evaluations – all types | Permanent | Creation | Best practice |
| Secondary school inspections – all types | Permanent | Creation | Best practice |
| School trips – parental permission slips where there has been a major incident | 25 years | Date of birth of the child involved - keep all slips to show rules applied consistently | |
| School support staff qualifications | Current year plus five | Creation | To be confirmed |
| School support staff – national vocational qualifications | Current year plus five | Creation | To be confirmed |
| School support staff – higher level teaching assistants | Current year plus five | Creation | To be confirmed |
| School status changes | 20 years | Creation | |
| School rolls | Permanent | Creation | Department for Education returns |
| School trust deeds | To be confirmed | Creation | To be confirmed |
| School planning public notices | To be confirmed | Creation | To be confirmed |
| School planning – consultation responses | To be confirmed | Creation | To be confirmed |
| School planning – new communities | Permanent | Creation | Service decision |
| School moderation records – four year cycle | 4 years | Creation | Local decision |
| School meals – summary sheets | Current year plus three | End of academic year | Best practice |
| School meals – lunch register | Current year plus 3 | End of academic year | Local decision |
| School library visit notes | To be confirmed | Creation | Local decision |
| School library profiles | Five years plus local variations | Creation | Service decision |
| School library mobile schedules | Current | Creation | Local decision |
| Governance of maintained schools – instruments of government | Permanent | Creation | National best practice |
| Governance of maintained schools – governor training | Permanent | Creation | National best practice |
| Governance of maintained schools – governors and governors’ clerks | Permanent | Creation | National best practice |
| School construction – private finance initiative | Six years | End of contract | To be confirmed |
| School census data | Current year plus 6 years | Creation | Local decision |
| Examination results – standard assessment tests (SATS) | Current year plus 6 years | Creation | |
| Pupil profiles – individual results | Permanent | Creation | Local decision (DoE advice based upon current court proceedings) |
| Pupil numbers – post 1983 | Permanent | Creation | Local decision |
| Pupil forecast module | Rolling termly update | Creation | Local decision |
| Primary forecast | Current year plus six | Creation | |
| Pre-school data | Current and succeeded every three years | Creation | Best practice |
| Outdoor learning accidents forms – children | Until child reaches 25 years | Creation | |
| Outdoor learning accident forms – adults | Current year plus 6 years | Creation | |
| Outdoor learning booking | Current year plus 6 years | Creation | |
| National curriculum compliance | Until succeeded | Creation | Local decision |
| Elective home education | 25 years | Date of birth | |
| Educational psychology assessments | 35 years | Date of birth | Arrangements for Placement of Children (General) Regulations 1991 |
| Education welfare cases – end year 11 then archived | 25 years | Date of birth | |
| Child cycle training course – with major incident | Until child/children reach 25 years of age | From date of birth | Best practice |
| Child cycle training course – no major incident | 12 months | End of course | Local decision |
| Child chaperon | Three years | Creation | |
| Child performance-license applications | Six months | Date of last performance | |
| Child employment – exemption licenses (Body of Persons Approval) | Six months | Date of last performance | |
| Child employment – permit applications | Until school leaving date | Receipt | |
| Alternative provision census (children not in school but who are the responsibility of DCC) | Current year plus 6 years | Creation | Local decision |
| School admissions reports – internal and external bodies | Two years | Creation | Skills funding agency requirement |
| School admissions – academies and church schools | Seven years | Creation | |
| School admissions – maintained schools annual consultation | Seven years | Creation | |
| Academy schools – LDP contracts | One year cycle | Creation | Local decision |