legal - Keeping Devon's Data

Information type	Keep for	Keep from	Legislation or business reason
Records relating to claims involving allegations or cases of child sexual abuse	75 years	From date allegation is made	Independent Inquiry into Child Sex Abuse recommendation.
Email Newsletters	For duration of communications campaign	From date that consent was given	Business need.
Social Care – special educational needs	Till age 25	Date of birth	Limitation Act 1980
Social Care – private law files	6 years	Date of last document	Limitation Act 1980
Social Care – children case correspondence	6 years	Date of last document	Limitation Act 1980
Social Care – children court bundles	Until youngest child's 25th birthday	Creation of first document	Potential for further litigation during minority
Social Care – adult court bundles	6 years	Last item	Limitation Act 1980
Social Care – adult case correspondence	6 years	Date of last document	Limitation Act 1980
Social Care – adult correspondence	6 years	Last item	Limitation Act 1980
Social Care – adoption case correspondence	Youngest child's 18th birthday	Creation of first document	Local decision. Potential for further litigation during minority
Planning – modification orders	Life of planning consent	Creation
Planning – advice	6 years	Creation	Limitation Act 1980
Planning – 106 agreements	12 years	Completion of obligation	Limitation Act 1980
Pensions appeals – Stage 2	3 years	Settlement of matter	Limitation Act 1980
Insurance – in case of minors	3 years	After 21st birthday	Limitation Act 1980
Insurance – adults	6 years	Case closure	Limitation Act 1980
Traffic regulation orders – sealed originals	Permanent	Creation	Limitation Act 1980 and Law Society guidance
Traffic regulation orders legal files	6 years	Coming into force	Limitation Act 1980
Highways – Sections 38 and 278	12 years	Date of adoption	Limitation Act 1980
Highways – public rights of way	Permanent	Creation	Limitation Act 1980
Highways – New Roads and Street Works Act prosecutions	6 years	Settlement of matter	Limitation Act 1980
Highways – advice given	6 years	Creation	Limitation Act 1980
Highways – diversion/stopping up orders	Permanent	Creation	Limitation Act 1980
Highways – APC notices	6 years	Release of money	Limitation Act 1980
Employment – tribunal claims	6 years	Settlement of matter	Limitation Act 1980
Employment – special projects	6 years	Settlement of matter	Limitation Act 1980
Employment – grievance appeals	6 years	Settlement of matter	Limitation Act 1980
Employment – dismissal appeals	6 years	Settlement of matter	Limitation Act 1980
Employment – contracts	6 years	Settlement of matter	Limitation Act 1980
Education – prosecutions	6 years	Settlement of matter	Limitation Act 1980
Education – advice to schools/colleges	6 years	Creation	Limitation Act 1980
Conveyancing – tenancy/lease	12 years	After cessation of tenancy or lease	Limitation Act 1980
Conveyancing – property aquisition and disposal	12 years	After property sold	Limitation Act 198o
Conveyancing – mortgages	12 years	After mortgage repaid	Limitation Act 1980
Conveyancing – freehold title deeds	Until interest in property ceases	When interest in property begins	Limitation Act 1980
Contracts/procurement – other agreements	6 years	Date of completion	Limitation Act 1980
Contracts/procurement – agreements under seal	12 years	Date of completion	Limitation Act 1980
Complaints	6 years	Settlement of matter	Limitation Act 1980
Civil litigation (claims)	6 years	Settlement of matter	Limitation Act 1980