1. Please provide an electronic copy of any policies, procedures, or guidance issued to staff concerning the management of electronic media files on your network infrastructure.
Devon County Council has not produced policies which specifically cover the management of electronic media on our network infrastructure. The Council has produced and communicated Records Management Guidance.
2. Do you have restrictions on the size and types of files which can be stored on your network? If so, please include any recommendations issued to staff.
Devon County Council can confirm we hold the information you have requested. We consider this information is exempt from disclosure under Section 31(1)(a) Freedom of Information Act 2000.
Disclosure of the information would be likely to reveal information that could be used by a cyber threat actor. This would increase the chances of targeting a successful cyber-attack against Devon County Council.
We recognise there is a public interest in openness and transparency. However, we consider there is a stronger public interest in the council maintaining confidentiality, integrity, and availability of its IT infrastructure. For this reason, we consider the balance of public interest is best served by withholding this information.
3. Please provide any guidance issued to staff concerning managing and working with large media files (such as images, photos, and video files)
Devon County Council has not issued specific guidance to staff covering the management of large media files.
4. Do you allow staff to directly copy media files (such as images, photos, and video files) from mobile devices (for example, cameras or smartphones) onto your network?
Devon County Council can confirm that we hold the information you have requested. We consider this information is exempt from disclosure under Section 31(1)(a) Freedom of Information Act 2000.
Disclosure of the information would be likely to reveal information that could be used by a cyber threat actor. This would increase the chances of targeting a successful cyber-attack against Devon County Council.
We recognise there is a public interest in openness and transparency. However, we consider there is a stronger public interest in the council maintaining confidentiality, integrity, and availability of its IT infrastructure. For this reason, we consider the balance of public interest is best served by withholding this information.
5. If yes to the above, do you impose restrictions on the type or sizes of files that can be copied on your network?
Please refer to the response to Q4.
6. Please provide a copy of any email bulletins, staff communications or project plans about the clean-up of electronic file storage areas (such as network shared drives and personal drives)
Guidance regarding housekeeping of files on network drives is included within existing information governance guidance that has been issued to staff.
7. Please provide a copy of any file plans (management of electronic files) issued to staff
Devon County Council can confirm that we hold the information you have requested. We consider this information is exempt from disclosure under Section 31(1)(a) Freedom of Information Act 2000.
Disclosure of the information would be likely to reveal information that could be used by a cyber threat actor. This would increase the chances of targeting a successful cyber-attack against Devon County Council.
We recognise there is a public interest in openness and transparency. However, we consider there is a stronger public interest in the council maintaining confidentiality, integrity, and availability of its IT infrastructure. For this reason, we consider the balance of public interest is best served by withholding this information.