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Officer Decisions

Strategic Director, Place - Heather Barnes

Summary of Matter or Issue Requiring Decision:

Decision to award the Authority’s contract for composting of garden waste -CP1222-15 (OJEU Reference – 2015/s 243-441702), following an OJEU competitive procedure with negotiation tendering process.

Decision Taken:

To award a contract to the below organisation for the provision of the above service.

The service will commence on 1st April 2017, for an initial period of ten years, with an option to extend for a maximum of four further years.

DWML Holdings Limited

1 Mulberry Court, Lustleigh Close, Matford Business Park, Exeter EX2 8PW

Summary of Reason(s) for Decision Taken:

The decision has been taken on the basis of the service provider achieving the highest score for both their quality submission and tendered rates for the delivery of the service in accordance with the contract.

Summary of Alternatives or Options considered and rejected:

A competitive process was undertaken as part of which two bids were received which were considered as part of the formal evaluation process as set out in the procurement documents.

The tendering process had allowed for a negotiated procedure to take place, in the event that the Authority considered post-initial tender negotiations to be necessary.

Since DWML’s initial tender met the requirements of the contract fully, it was recommended that the Authority would award the contract without going into the negotiation phase.

Details of any conflict of interest and dispensation granted to the Officer taking the decision or by any Member of the Council in delegating responsibility for any specific express delegation:

None (Completed by the Authority’s Strategic Director-Place)

Contact for enquiries/further information:
Saeed Mirehsan, Senior procurement officer (waste), Email:, Tel: 01392 383000
Decision Date:
3 May 2016

A copy of this decision and any supporting documentation considered by the Officer taking this decision may also be made available or inspection by the public at the Council’s Offices or posted upon payment of any copying and postage charges. Any member of the public wishing to take up either of these options is asked to please ring 01392 382888 or email: