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Officer Decisions

Programme and Commissioning Manager - Communities - Simon Milner

Summary of Matter or Issue Requiring Decision:

Decision to award the contract for CP1924-20 – Shielding Food top-up delivery.

Decision Taken:

To award a contract (Subject to due diligence) to the below organization for the provision of the above contract. The contract will commence on 17/04/2020, for the period of 8 weeks, with an option to extend for any further periods of COVID-19 shielding as required by the Government, Public Health and legislation.

Organisation Name and Address:
Total Produce Limited, Enterprise Way, Pinchbeck, Spalding, Lincolnshire, PE11 3YR.

Summary of Reason(s) for Decision Taken:

The decision has been taken on the basis of the supplier being in a unique position to carry out the urgent food delivery service to the 8 districts for COVID-19 shielded individuals, with specific dietary requirements. It is clear that in these exceptional circumstances, authorities may need to procure goods, services and works with extreme urgency. Authorities are permitted to do this using regulation 32(2)(c) under the Public Contract Regulations 2015.

Summary of Alternatives or Options considered and rejected:


Details of any conflict of interest and dispensation granted to the Officer taking the decision or by any Member of the Council in delegating responsibility for any specific express delegation:

No conflict of interest has been identified. The decision was taken by Simon Kitchen, Head of Communities, having completed a Pandemic Funding Protocol form and received approval for spend of up to £100k for food delivery.

Contact for enquiries/further information:
Simon Milner Position: Programme and Commissioning Manager, Communities Email: Tel: 01392 383000
Decision Date:
17 April 2020

A copy of this decision and any supporting documentation considered by the Officer taking this decision may also be made available or inspection by the public at the Council’s Offices or posted upon payment of any copying and postage charges. Any member of the public wishing to take up either of these options is asked to please ring 01392 382888 or email: