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Officer Decisions

Head of Organisational Development - Mark Wilson

Summary of Matter or Issue Requiring Decision:

Decision to extend the contract for CP771-12 for supply, data encoding and distribution of concessionary travel smartcards for eligible Devon residents.

Decision Taken:

To extend the contract for a four month period to the below organisation(s) for the provision of the above contract. The contract extension will commence on 7th July 2015 for the period of four months.

ESP Systex, 68 – 74 Holderness Road, Hull, HU9 1ED
Ecebs Ltd, The Matrix, 9 Aldgate High Street, London, EC3N 1AH

Summary of Reason(s) for Decision Taken:

The decision to extend the contract was made following the completion of an options appraisal and the outcome that extending was the best option at present for Devon County Council.

Summary of Alternatives or Options considered and rejected:

An options appraisal was carried out with the following options considered:
o Devon County Council to re-tender the contract on their own
o Call-off from a framework agreement already in place
o Allow the contract to expire and do not put another in place
o Extend the current contract

Details of any conflict of interest and dispensation granted to the Officer taking the decision or by any Member of the Council in delegating responsibility for any specific express delegation:

No conflicts of interest in relation to the extension of this contract

Contact for enquiries/further information:
Louise Baker, Senior Procurement & Contracts Officer, email: , Tel: 01392 383000
Decision Date:
6 July 2015

A copy of this decision and any supporting documentation considered by the Officer taking this decision may also be made available or inspection by the public at the Council’s Offices or posted upon payment of any copying and postage charges. Any member of the public wishing to take up either of these options is asked to please ring 01392 382888 or email: