Please provide evidence of your stated maintenance program including records of:
1. Details of every inspection of Long Lane EX14 (Between the junction with Limers Lane and junction with Golden Lane) undertaken in the last 5 years (From 1st Apr 2018 up to and including the 1st Oct 2023) – to include any and all remedial works completed since the date of my incident (9.50am Thur 27th April 2023 ) and to include:
Date?
Time?
Undertaken by Who?
2. The reports of all of the above inspections showing clearly:
The findings
The recommendations
Evidence that the recommendations have been implemented – Date / Time / By Who (Contractor)
If not implemented – why not?
Who authorised the implementations and/or who authorised work to be NOT carried out
Evidence that the remedial works completed by the contractor was inspected / checked after completion – including who conducted the post works inspection and when
3. Records of every instance of a reported pothole on Long Lane EX14 (Between the junction with Limers Lane and junction with Golden Lane) in the last 5 years (From 1st Apr 2018 up to and including the 1st Oct 2023) to include:
Date of report
Evidence of each report being investigated and/or dismissed
If dismissed – by who? and Why?
Evidence of each investigation – findings / recommendations / action taken (or not)
Date the action taken
If action not taken – why not and, who authorised action to be not taken?
Evidence that the timescales from report – to investigation – to recommendations – to action taken (or decision to take no action) meet the required deadlines
4. Records of ALL email communications, including both internal and external with maintenance contractors, regarding discussions of every report / investigation / remedial works / post work inspections carried out on Long Lane (Between the junction with Limers Lane and junction with Golden Lane), from 1st Apr 2018 up to and including the 1st Oct 2023.
5. Transcripts of ALL telephone communications regarding discussions of every report / investigation / remedial works / post work inspections carried out on Long Lane (Between the junction with Limers Lane and junction with Golden Lane), from 1st Apr 2018 up to and including the 1st Oct 2023.
Information in response has been collated into this Long Lane, Dunkeswell webpage.