1. Please provide the council’s response to the Department for Levelling Up, Housing and Communities consultation on the removal of the current statutory override on Dedicated School Grant (DSG) deficits.
Please refer to the Devon Survey document.
2. What is the current forecast in-year underspend/overspend outturn on the DSG for 2022/23?
£40, 510,000 (after planned carry forwards)
3. What is the current forecast cumulative position on the DSG by the end of 2022/23?
£127,000,000
4. What is the forecast level of reserves (that can be used to cover any DSG deficit) by the end of 2022/23?
None.
5. Is the council’s special education needs and disabilities (SEND) provision covered by a safety valve agreement, a delivering best value arrangement, or any other agreement with the national government?
No
6. Please provide:
6a. a list of the council’s key performance indicators (KPIs) (or similar targets) in 2022/23 concerning SEND
The actual data and targets are part of our SEND Improvement Plan.
Establish a baseline in May 2023
- Parent Carer Survey and Young People’s Survey – working with the parent and carer forum and SEND participation lead and young persons survey through the impacts group
- Repeat the surveys for milestone 1 – September 2023 and target end January 2024
Parent carers rate their lived experience of local area SEND services as “good” or “better” identifying improvement in relation to joint working and communication.
Percentage of parent carers who rate their confidence as “good” or “better” regarding information provided for SEND pathways within local SEND system.
Percentage of parent carers who rate their understanding of the arrangements to support children and young people with SEND as “good” or “better”.
Percentage of parent carers who rate the communication in relation to EHC needs assessment and drafting of plans as “good” or “better”.
Percentage of parent carers who rate the communication in relation to the neurodiversity pathway as “good” or “better”.
Percentage of parent carers who rate the annual review process as “good” or “better” in amending existing EHC plans and provision.
Percentage of parent carers who rate their confidence in the EHC process as “good” or “better”.
Girls who are neurodiverse are able to access support.
Children and young people with mental health conditions alongside ASD, can access support.
Percentage of parent carers that report their experience of the support available while waiting for diagnosis as “good” or better”.
Young people rate their lived experience of local area SEND services as “good” or “better” identifying improvement in relation to joint working and communication.
Percentage of young people’s confidence regarding information provided for SEND pathways within local SEND system.
Percentage of young people who rate their understanding of the arrangements to young people with SEND as “good” or “better”.
Percentage of young people carers who rate the communication in relation to the neurodiversity pathway as “good” or “better”.
Percentage of young people rate the annual review process as “good” or “better” in amending existing EHC plans and provision.
6b. the 2021/22 benchmark for those KPIs
Please see below our KPI tables. Please note that we did not have the relevant KPI data for 2021/22 but are now capturing this in our SEND Improvement Plan
Key Performance Indicators:
| KPI | Baseline | Baseline Date |
Milestone 1 End July 2023 |
Milestone 2 End November 2023 |
Target End January 2024 |
| ASW A – clear and understood strategic plan and SEND arrangements | |||||
| No of vacancies within the 0-25 Team | 16 | January 2023 | 10% reduction | 25% reduction | 50% reduction |
| No of vacancies within the Educational Psychology Service | TBC | 10% reduction | 25% reduction | 50% reduction | |
| No of permanent starters within the 0 – 25 Team | TBC | 10% increase | 25% increase | 50% increase | |
| No of permanent starters within the Educational Psychology Service | TBC | 10% increase | 25% increase | 50% increase | |
| No of permanent leavers within the 0-25 Team | TBC | 10% reduction | 25% reduction | 50% reduction | |
| No of permanent leavers within the Educational Psychology Service | TBC | 10% reduction | 25% reduction | 50% reduction | |
| Staff sickness within the 0-25 Team | TBC | 10% reduction | 20% reduction | 40% reduction | |
| Staff sickness within the Educational Psychology Service | TBC | 10% reduction | 20% reduction | 40% reduction | |
| Levels of Interim / agency staff within the 0-25 Team | 29 | January 2023 | 10% reduction | 25% reduction | 50% reduction |
| Levels of Interim / agency staff within the Educational Psychology Service | TBC | 10% reduction | 25% reduction | 50% reduction | |
| Number of initial requests for assessment made – percentage of 0-24 population | 0.83% | TBC | – | 0.63% | 0.56% |
| Percentage of children and young people absence from school with EHC Plans | 13% | TBC | – | – | 12.1% |
| Percentage of children and young people absence from school with SEN Support | 11% | TBC | TBC | TBC | TBC |
| Percentage of children and young people absent from school – fixed term exclusion with EHC Plans | 20.6% | TBC | – | – | 13.1% |
| Percentage of children and young people absent from school – fixed term exclusion with SEN support | 15.9% | TBC | – | – | 11.9% |
| Percentage schools that meet quality assurance criteria | To be developed | TBC | |||
| Percentage of new EHC Plans that meet the quality standard in the Quality Assurance framework | To be developed | TBC | |||
The following Key Performance Indicators have been coproduced with the Parent Carer Forum Devon to hold us to account for the improvement plan and monitor progress
| KPI | Baseline | Date |
Milestone 1 End September 2023 |
Target End January 2024 |
| ASW A – clear and understood strategic plan and SEND arrangements | ||||
| Parent carers rate their lived experience of Local Area SEND services as ‘good’ or ‘better’, identifying improvement in relation to joint working and communication | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Young people rate their lived experience of Local Area SEND services as ‘good’ or ‘better’, identifying improvement in relation to joint working and communication | Baseline to be established | May 2023 | 40%-point increase | 40%-point increase |
Key Performance Indicators:
| KPI | Baseline | Baseline Date |
Milestone 1 End July 2023 |
Milestone 2 End November 2023 |
Target End January 2024 |
|
| ASW B – Communication | ||||||
| Reduction in number of complaints about communication | To be established | May 2023 | ||||
The following Key Performance Indicators have been coproduced with the Parent Carer Forum Devon to hold us to account for the improvement plan and monitor progress
| KPI | Baseline | Date |
Milestone 1 End September 2023 |
Target End January 2024 |
| ASW B – Communication | ||||
| Percentage of parent carers who rate their confidence as ‘good’ or ‘better’ regarding information provided for SEND pathways within the local SEND system | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of Young people’s confidence regarding information provided for SEND pathways within the local SEND system | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of parent carers who rate their understanding of the arrangements to support children and young people with SEND as ‘good’ or ‘better’ | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of young people who rate their understanding of the arrangements to support young people with SEND as ‘good’ or ‘better’ | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of parent carers who rate that communication in relation to EHC needs assessment and drafting of plans as ‘good’ or ‘better’ | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of young people who rate that communication in relation to EHC needs assessment and drafting of plans as ‘good’ or ‘better’ | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of parent carers who rate communication in relation to the neurodiversity pathway as ‘good’ or ‘better’ | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of young people carers who rate communication in relation to the neurodiversity pathway as ‘good’ or ‘better’ | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
Key Performance Indicators:
| KPI | Baseline | Baseline Date |
Milestone 1 End July 2023 |
Milestone 2 End November 2023 |
Target End January 2024 |
| ASW C – Timeliness and Quality of EHC Plans | |||||
| Percentage of EHC Plans issued within 20 weeks (including exceptional cases) | 38.8% |
40% |
45% |
59.9% | |
| Percentage of EHC Plans issued within 20 weeks (excluding exceptional cases) | TBC | ||||
| Number of EHC Plans finalised within 30 weeks | TBC | ||||
| Number of EHC Plans finalised within 52 weeks | TBC | ||||
| Number of annual reviews outstanding | 1,600 | January 2022 | 800 of current backlog | 400 of backlog remaining | 0 |
The following Key Performance Indicators have been coproduced with the Parent Carer Forum Devon to hold us to account for the improvement plan and monitor progress
| KPI | Baseline | Date |
Milestone 1 End September 2023 |
Target End January 2024 |
| ASW C – Timeliness and Quality of EHC Plans | ||||
| Percentage of parent carers who rate their confidence in the EHC process as ‘good’ or ‘better’ | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of parent carers who rate the annual review process as ‘good’ or ‘better’ in amending existing EHC Plans and provision as appropriate | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
| Percentage of young people rate the annual review process as ‘good’ or ‘better’ in amending existing EHC Plans and provision | Baseline to be established | May 2023 | 20%-point increase | 40%-point increase |
Key Performance Indicators:
| KPI | Baseline | Baseline Date |
Milestone 1 End July 2023 |
Milestone 2 End November 2023 |
Target End January 2024 |
| ASW D – Weaknesses in the identification, assessment, diagnosis and support of those children and young people with autism spectrum disorder. | |||||
| Children and young people will be seen for an assessment for autism within 18 weeks. | 27% | March 2023 |
34% |
41% |
50% |
| % of infants who received a face-to-face New Birth Visits (NBV) within 14 days of birth | 60% | March 2023 |
70% |
80% | 85% |
| % of babies who received a 1-year developmental health review by 12 months old | 30% | March 2023 |
35% |
50% | 65% |
| % of children who received a 2 – 2.5 -year developmental health review by age of 2.5 years | 37% | March 2023 | 55% | 65% | 75% |
The following Key Performance Indicators have been coproduced with the Parent Carer Forum Devon to hold us to account for the improvement plan and monitor progress
| KPI | Baseline | Baseline Date |
Milestone 1 End January 2024 |
Milestone 2 End September 2023 |
Target End May 2024 |
| ASW D – Weaknesses in the identification, assessment, diagnosis and support of those children and young people with autism spectrum disorder. | |||||
| Families with girls who are neurodiverse say that support is targeted to meet specific needs of their daughter / girls | Baseline established | May 2023 | 25% | 40% | 65% satisfaction |
| Children and young people report that their experience of the support available while waiting for a diagnosis is good. | Baseline established | May 2023 | 20% | 40% | 75% report a good experience of support |
| Percentage of parent carers that report their experience of the support available while waiting for diagnosis as ‘good’ or ‘better’ | Baseline established | May 2023 | 20% | 40% | 75% report a good experience of support |
6c. any targets/benchmarks in 2022/23
As above
6d. the performance against those targets/benchmarks
• EHC plans issued on time = 11%
• EHC plans reviewed = 94%
• EHC plans reviewed on time = 53%
Outcomes for SEN are published by the Department for Education in the specific Key Stage releases. Key Stage 1, Key Stage 2 and Key Stage 4.
Data can be manipulated on the website by creating tables and selecting local authority’s. Alternatively, there is an option to ‘explore data and files’ where all the data tables can be downloaded. These includes outcomes by pupil characteristics, and SEN is one of the cohorts covered.
7. What are the staff roles within the SEND team?
• Director of SEND
• Senior SEND Manager
• Team Manager
• Area Education Commissioning Officer
• SEN Education Officer
• SEN Area Coordinator
• SEN Assessment Coordinator
• SEN Planning & Contracts Manager
• SEN Tribunal Officer
• SEN Resource & Data Manager
• SEN Data & Resource Officer
• SEN Support Officer
8. Is performance against these KPIs (as referred to in question 6) considered in the pay, bonuses or performance management of any SEND staff/management?
No