1.What is the name of your current Finance (accounting) software (name of vendor or supplier?)
FINEST
· What is the current version of the Finance software?
V5.01.22
· Is the Finance software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
On – premise
- What was the original date of purchase or contract start date for your Finance software?
December 1994 – contract signed.
· When is the contract renewal or expiry date for your Finance software?
31/03/2023
· What is the cost of annual support and maintenance (last financial year April 2017- March 2018) for your Finance software?
£334,000
2. What is the name of your current Payroll software (name of vendor or supplier)
Oracle
· What is the current version of the Payroll software
Version 12.1.3
· Is the Payroll software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
Hosted by us on premise
· What was the original date of purchase or contract start date for your Payroll software?
October 2007
· When is the contract renewal or expiry date for your Payroll software?
We have a range of licences covering the data base and application server and renewal dates are a variety of dates from the 5th April 19 and 19th May 19.
· What is the cost of annual support and maintenance (last financial April 2017- March 2018) for your Payroll software?
£334,000
3. What is the name of your current HR software (name of vendor or supplier?
· What is the current version of the HR software
· Is the HR software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
· What was the original date of purchase or contract start date for your HR software?
· When is the contract renewal or expiry date for your HR software?
· What is the cost of annual support and maintenance (April 2017- March 2018) for your HR software?
Please see the responses to Question 2.
4. What is the name of your current Analytics/Business Intelligence software (name of vendor or supplier?)
Power BI
· What is the current version of the Analytics/Business Intelligence software?
Whatever the current Office 365 E5 version is
· Is the Analytics/Business Intelligence software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
Public Cloud
· What was the original date of purchase or contract start date for your Analytics/Business Intelligence software?
Phased in over a period but available to all users from 01/09/2018
· When is the contract renewal or expiry date for your Analytics/Business Intelligence software?
01/09/2019
· What is the cost of annual support and maintenance (April 2017- March 2018) for your Analytics/Business Intelligence software?
£9,662.00 between April 2017 and March 2018
5. What is the name of your budgeting and forecasting system (software)?
Collaborative Planning
· Does your budgeting and forecasting system add on to your Finance software or is it a standalone system?
Standalone
· Is the budgeting and forecasting software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
Off-premise
· When was your budgeting and forecasting system purchased (please provide the exact date if possible)?
05/2016
· When is the contract renewal or expiry date for your budgeting and forecasting system?
05/2020
· What is the cost of annual support and maintenance for your budgeting and forecasting system?
£38,000
6. Do you currently use an online procurement or EMarketplace system, if so which one?
7. Does the authority outsource any of its Business Process (BPM) to a third party supplier, if so what Business Processes and to who are they contracted out to?
8. Is your IT function in-house or outsourced?
· If outsourced please provide the name of your current managed services provider?
· What services are outsourced?
· When was the original contract start date of that contract(s)?
· What is the contract(s) up for renewal?
· What is the total value of the outsourcing contract(s)?
Our IT function is in house.
9. Are any of the Finance, HR and Payroll, Budgeting & Forecasting services delivered to the authority via a shared service with other authorities if so with what other authorities, if so what services and with what authorities?
No