The movement away from paper to digital processes has been on-going for some time now. One part of a comprehensive digitisation strategy is the use of scanners to create digital versions of paper documents. Below is my freedom of information request regards your use of scanners. Not multi-functional devices, but paper document Scanners, DM systems and EPR systems.

• How many employees do you currently have?

Approximately 2800

• How many scanners (not multifunctional devices) do you currently have to scan paper based documents?

Nil – all scanning is completed through MFD’s.

• Which brand do you use (i.e. Brother, Canon, Fujitsu, Kodak Alaris etc)?


• Which scanner model do you mainly use?

Ricoh MFD

• Who supplies these scanners?

Ricoh MFD

• Do you have a contract for these scanners?


• If so, when does this expire?

August 2018 with an option to extend for a further 2 x 24 months

• What Document Management system(s) do you use?


• What Electronic Patient Record (EPR)/Electronic Healthcare Record (EHR) do you currently use?

Devon County Council is not a health authority and we therefore do not use a healthcare/patient record system.

• What is the name, job title, and email address of the person responsible for your scanner fleet?

Andrea Greenhough,
Procurement & Contracts Officer