Hosting contract(s) with 3rd party providers

The type of contract is:

Dedicated hosting- Managed environment

Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre.

Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers.

Not all of these will be applicable to the organisation. For the different types of hosting services, provide the following information:

Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other?

Who is the supplier of the contract? If possible, provide the name of the vendor, if applicable?

What is the annual contract value for each contract?

What type of cloud environment?

Private Cloud- a distinct and secure cloud-based environment in which only the specified client can operate. 

Public Cloud – where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.

Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.

What is the original start date of the contract agreement? If there are more than one contract provide the start date for each contract.

What is the actual expiry date of the contract agreement? If there are more than one contract provide the expiry date for each contract.

When will the organisation plan to review this contract? If there are more than one contract provide the review date for each contract.

What is the contract period in years? Include whether the agreement has any extension periods?

What services are provided under the contract? Do not put hosting, information such as web hosting, file storage, hosted application. The more information the better

Provide the contract officer responsible for this contract? Complete contact details if possible, name, title, contact email and number.

Annual Value Private, Public or Hybrid Original Start Date Actual Expiry Date Review Date Contract Period Services Provided Contract Officer
£7,149.00 Cloud 01/04/2020 31/03/2023 01/01/2021 3 years Creative Cloud design tools and individual apps Gavin Punchard
£1,200.00 Cloud 01/08/2017 31/03/2021 01/01/2021 1 year Fax to email service Gavin Punchard
£11,996.00 Cloud 01/04/2017 31/03/2021 01/01/2021 1 year – Paperless meetings tool and mobile app Gavin Punchard
£8,899.00 Private 06/03/2012 31/03/2021 01/01/2021 1 year Devon Historic Environment Records system Gavin Punchard
£63,576.00 Private 01/10/2010 31/03/2021 01/01/2021 1 year Call Confirm Live! – Adult Social Care scheduling system Gavin Punchard
£40,881.00 Private 01/10/2011 31/03/2021 01/01/2021 1 year Resource Allocation System, Health & Social Care Assessment Programme and Mental Health toolkit Gavin Punchard
£64,000.00 Public 01/04/2019 01/04/2021 01/04/2012 2+option of 1+1 extension Ivanti Service Manager Scomis Service Desk Manager, Great Moor House, Bittern Road, Exeter, EX2 7NL
£186,674.00 Private 24/10/2017 24/10/2022 TBC 5 years iTrent – HR and Payroll Services system Gavin Punchard
£1,751,399.00 Hybrid 01/09/2018 31/08/2021 01/09/2020 3 years Office365 (including productivity tools such as Word and Excel), Dynamics365, PowerBI, Visio and Azure services Gavin Punchard
£503,819.00 Private 26/03/2002 31/03/2022 In progress 3 years CareFirst/Eclipse, Business Objects, MyLife, Guardian – Adults and Children’s Social Care case management, safeguarding, finance and reporting systems. Gavin Punchard
£4,000.00 Cloud 11/04/2020 10/04/2021 10/01/2021 1 year Custom surveys tool Gavin Punchard
£11,970 Private 01/04/2020 31/03/2021 annually 1 year Co-location resources e.g. rack space, power, cooling ScoMIS Scomis Technical Services Manager, Great Moor House, Exeter, EX2 7NL