Finance, HR, payroll systems and tax

 

1 What is the main Finance/ERP system? Please identify the version currently in use (e.g. Oracle Financials 12.1.3, Oracle Cloud ERP 20C, or SAP ECC 6.0)

Finest v5.1.22

2 Is the Finance/ERP system delivered through a shared service?

No

3 Which modules are in use in the main Finance/ERP system? (e.g. Payables, Receivables, General Ledger, Assets) and what was the year of implementation?

Payables, Receivables, GL, Cashbook, Purchasing, Budgeting, Security

4 Which external organisation managed the implementation of the main Finance/ERP system?

Software AG

5 Is there a functional or technical support contract in place for the main Finance/ERP system?

Yes

5a If yes, who is the current functional or technical support provider?

Software AG

5b On what date does the functional or technical support contract end?

31st March 2023

6 Please list any other Finance systems in use including version, implementation date, system implementation company, modules in use, support contract provider and contract end date

Nil

7 What tools or systems are in use for internal Finance reporting?

Collaborative Planning, Power BI

8 What tools or systems are in use for external Finance reporting?

Reports based on the above systems

9 What tools or systems are in use for Planning and/or budgeting?

Collaborative Planning

10 Are you using a scanning solution for accounts payable processing?

Yes

10a If yes, which software is used?

Readsoft / OnBase

11 Are you using robotic process automation in any area of your Finance system?

No

12 Please specify the procurement route that would be used for upgrading or replacing any of the current Finance systems? e.g. G-Cloud, Crown Commercial Services or Tender

We do not hold this information  at the date of this response.

13 Are there any Finance/ERP systems replacement or transformation projects being planned?

Replacement of Finest

13a If yes, what is the timescale e.g. next 6 months, 9 months, 12 months etc.

3 years

13b Has a procurement exercise already been undertaken to source suppliers?

No

14 What are the business areas in which manual processing is most prevalent? (e.g. Accounts Payable, Cash & Treasury Management, Management Accounts)

Cash management

15 Who should be contacted in connection with Finance Systems ownership queries? (Name, number, email)

David Jevon – david.jevon@devon.gov.uk

HR/Payroll System

1 What is the main HR system in use? (Please include version e.g. Oracle Core HR 12.1.3, Oracle Cloud HCM 20C, Workday)

iTrent 10.36

2 Which modules are in use in the main HR system? (e.g. Core HR, Absence, Time, Performance, Learning, Recruitment)

Payroll, Core HR, Employee Self Service, Manager Self Service

3 Is Payroll in use? (if yes, please include the Payroll system details at question 7)

Yes

4 Is the HR system delivered through a shared service?

No

4b Is any Payroll processing delivered through the shared service?

No

5 Which external organisation managed the implementation of the main HR system?

It is managed in house

6 Is there a functional or technical support contract in place for the main HR system?

It is managed in house

7 Please list any other HR and/or Payroll systems in use including version, implementation date, system implementation company, modules in use, support contract provider and contract end date

None

8 What reporting tools or systems are in use for HR reporting?

Business Objects and Power BI

9 Are you using robotic process automation in your HR system?

No

10 Please specify the procurement route that would be used for upgrading or replacing any of the current HR systems? e.g. G-Cloud, Crown Commercial Services or Tender

Tender

11 Are there any HR or Payroll system replacement or transformation projects being planned?

No

12 Is the HR system integrated with the accounting system?

Yes

12a If yes, please detail how e.g. automated feed or manual input?

Automated

13 Who should be contacted in connection with HR Systems ownership queries? (Name, number, email)

Janine Bennellick
01392 383000
Janine.bennellick@devon.gov.uk