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Officer Decisions

Senior Procurement and Contracts Officer - Mark Sibley

Summary of Matter or Issue Requiring Decision:

Decision to extend CP1296-16 – Washroom Services & Female

Decision Taken:

To extend the contract with Personal Hygiene Services (PHS) Ltd for
a further 12 months from 1st October 2021 to 30th September 2022.

Summary of Reason(s) for Decision Taken:

The decision has been made following an Options Appraisal which
recommended the extension of the contract for 12 months for the
following reasons:
– It enables the procurement to be rescheduled in order to
accommodate economic recovery and strategic work which is
a priority.
– There are no concerns over the level of core service
– Prices will be held firm for the duration of the extension under
the same terms and conditions.
– It will enable sufficient time to conduct a further competition
under ESPO framework 239_20 (which expires in 2023)
which is considered the most cost-effective route to market.
The framework will provide DCC and DCPP members with
the most flexible option to provide the services required
under a 4 year term (3+1) contract.

Summary of Alternatives or Options considered and rejected:

An options appraisal was carried out with the following options
– Extend the current contract
– Re-tender the contract without an extension
– Let the contract expire and have no contract in place

Details of any conflict of interest and dispensation granted to the Officer taking the decision or by any Member of the Council in delegating responsibility for any specific express delegation:

There is no conflict of interest in relation to the extension of this

Contact for enquiries/further information:
Name: Mark Sibley Position: Senior Procurement Officer Email: Tel: 01392 383000
Decision Date:
23 July 2021

A copy of this decision and any supporting documentation considered by the Officer taking this decision may also be made available or inspection by the public at the Council’s Offices or posted upon payment of any copying and postage charges. Any member of the public wishing to take up either of these options is asked to please ring 01392 382888 or email: