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Officer Decisions

Head of Digital Transformation and Business Support - Rob Parkhouse

Summary of Matter or Issue Requiring Decision:

Decision to utilise ESPO frame work 239_16 OJEU 2015/443729 (CP1296-16) for Washroom Services including Feminine Hygiene for DCC and DCPP members to provide a replacement for the current contract.

Decision Taken:

A mini competition was run from the following suppliers named on the framework:

  • Cannon Hygiene UK
  • Initial Washroom Hygiene
  • Personal Hygiene Services Ltd (PHS)

After completion and evaluation the contract was awarded to PHS Ltd for the period of 3 years with an option to extend for a further 12 months.

Summary of Reason(s) for Decision Taken:

The previous contract used this frame work and after carrying out an option appraisal it continues to be the best option for DCC and participating DCPP members.

Summary of Alternatives or Options considered and rejected:

Options considered included running a full OJEU tender process for DCC & DCPP members to access, allowing the contract to end and accessing an established framework.


Details of any conflict of interest and dispensation granted to the Officer taking the decision or by any Member of the Council in delegating responsibility for any specific express delegation:

There are no conflicts of interest in regards to the awarding of this contract

Contact for enquiries/further information:
Paul Kirby - Procurement & Contracts Officer, Email -, Tel - 01392 383000
Decision Date:
30 September 2016

A copy of this decision and any supporting documentation considered by the Officer taking this decision may also be made available or inspection by the public at the Council’s Offices or posted upon payment of any copying and postage charges. Any member of the public wishing to take up either of these options is asked to please ring 01392 382888 or email: