Privacy notice for coaching network

Devon County Council (DCC) is a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the coaching network service. If you wish to find out more about the processes that we may use within the coaching network please contact the coaching administrator by email in the first instance. Please also refer to the coaching strategy document.

Please note that if you are not able to provide your personal data to the coaching network colleagues it may make it difficult for us to provide the most effective coaching and for you to realise personal development.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated 07/11/2019. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.

What we will do with your personal data

We are collecting your personal data so that we can work with you to provide a solution focussed approach which can help you make decisions about your career choices and general wellbeing

Information that we collect from you will be obtained via face to face meetings and discussions, via discussions with you and via direct correspondence with you. The council only uses IT systems for these purposes which are supplied under a contract and where the security has been assessed.  For more details about the council’s security arrangements please visit

Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.

What information do we collect?

We may collect and store records about you which may include:

  • your name
  • your work contact details
  • information about your career aspirations
  • feedback between you and your coach

The legal basis for us collecting your personal data

Where we are collecting personal data about you for the provision of one of the services outlined in this privacy notice, we rely upon:

  • Article 6(1)(b) – performance of a contract that the data subject and DCC are party to
  • Article 6(1)(e) – processing for the purposes of delivering a public task carried out in the public interest

We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as:

  • The data protection regulator (the Information Commissioner’s Office)
  • The Care Quality Commission

We may also share information to enable us to comply with court orders and other legal obligations.  If this is necessary, we will only share the minimum amount of personal data needed for this purpose.

How long will we hold your personal data?

Devon County Council will retain your personal data for only as long as is necessary, and in line with our organisation’s record retention schedules.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).

Further details on your rights under data protection legislation and how to exercise them, are available here.

International transfers

No personal data that is processed for any of the purposes outlined in this privacy notice will be transferred to countries outside of the territorial scope of UK data protection laws.


If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane


Automated decisions

None of the processing activities covered by this privacy notice shall involve automated decisions being taken that affect living individuals.