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Privacy

Privacy notice for virtual school


Who is collecting and using your personal data?

Devon County Council will act as a ‘data controller’ for any personal data that you provide to us. As such, we will ensure that the data you give us is processed in line with our organisation’s data protection policies and in line with your rights under the EU General Data Protection Regulations and associated data protection laws currently applicable in the UK.

Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

Please note that failure to provide your personal data severely hinders the Virtual School’s ability to offer support for children in care in education and to ensure that those missing education are admitted to school in a timely manner.

Why are we collecting your personal data?

We are collecting your personal data for the following purposes:

  • To administer events such as the children in care celebration event.
  • To tailor support in education according to need.
  • To work with schools and other education providers to ensure that children in care are successful and make good progress.
  • To work with other agencies to support children in care in education.

We rely upon the following laws to process your personal data:

  • The statutory guidance for Local Authorities (Promoting the Education of Looked After Children Revised February 2018).
  • The Children Act (1989).
  • Article 6(1)(e) – UK General Data Protection Regulation
  • Article 9(2)(h) – UK General Data Protection Regulation

Who will we share your personal data with?

Your child’s name, address and the unique identification numbers that are assigned to your child in our education, health and social care systems will be imported into a data matching tool that is used by the Children and Education Service to improve the efficiency of data matching.

This will help us to deliver integrated care and educational services to you and your child and will enable Devon County Council to continue to better discharge our safeguarding responsibilities to children at risk.

In order to deliver services to you, it may be necessary for us to share your personal data with the following organisations/partners:

  • Schools.
  • Colleges.
  • Early years settings.
  • Including maintained academies, independent schools and FE colleges.

How long will we hold your personal data?

We will retain your personal data for only as long as is necessary and in line with our organisation’s record retention schedules as detailed in children’s Social Care.

Exercising your rights

Under the Data Protection Act 2018 and the EU General Data Protection Regulations you have the following rights:

  • The right of access to your own personal data.
  • The right to request rectification or deletion of your personal data.
  • The right to object to the processing of your personal data.
  • The right to request a copy of the information you provide us in machine-readable format.
  • The right to withdraw your consent to any processing that is solely reliant upon your consent.

Should you wish to exercise any of your rights, you should contact the Data Protection Officer.

Your right to complain

In the event that you wish to complain about the way that your personal data has been handled by Devon County Council, you should write to the Data Protection Officer and clearly outline your case. Your complaint will then be investigated in accordance with the Council’s customer feedback procedure.

If you remain dissatisfied with the way your personal data has been handled, you may refer the matter to the Information Commissioner’s Office whose contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email:casework@ico.org.uk


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