DCC is a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the Devon Children and Families Partnership Safe-guarding Workforce Development team.
This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.
We will notify you of any changes to this privacy notice?
This privacy notice was last updated [18/10/2019]. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.
How will we use your personal data?
DCC may need to collect personal data so that we can deliver the training you have requested via our contracted learning provider Knowledgepool. To deliver this training it will be necessary to share your personal data with Knowledgepool for the provision of on-line e-learning materials and follow up evaluation of this training.
Information that we collect from you will be obtained via booking of Reducing Parental Conflict Managers and Practitioner Training through the DeL Devon Learning Pool website. The council only uses IT systems for these purposes which are supplied under a contract and where the security has been assessed. For more details about the council’s security arrangements please visit https://www.devon.gov.uk/data-protection-and-security/.
What information do we collect?
We may collect and store records about you which may include:
- first name
- work email address
- phone number
- managers first name, surname, work email address and phone number
Why we collect and use your personal data?
To enable managers and practitioners to book on and complete the Reducing Parental Conflict training offer. To provide information to Knowledgepool to allow them to forward the links to the required e-learning System, Modules and Materials. To allow Knowledgepool to undertake evaluation of training and practice use of learning with practitioners and managers Knowledgepool. We will only collect personal data where it is necessary.
Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.
The legal basis for us collecting your personal data
Where we are collecting personal data about you for the provision of one of the services outlined in this privacy notice, we rely upon the following lawful conditions:
- Article 6(1)(b) – performance of a contract that the data subject and DCC are party to
- Article 6(1)(e) – processing for the purposes of delivering a public task carried out in the public interest
If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).
We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as:
- The data protection regulator (the Information Commissioner’s Office)
- The Care Quality Commission
- Knowledge Pool
- Department for Work and Pensions
We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.
How long will we hold your personal data?
We will retain your personal data for only as long as is necessary, and in line with our organisation’s record retention schedules.
Your data protection rights
Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).
Further details on your rights under data protection legislation and how to exercise them, are available here.
No personal data shall be transferred outside of the territorial scope of UK data protection legislation.
None of the processing activities outlined within this privacy notice shall involve automated decisions being taken that might affect data subjects.
If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.
Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.
Contact details are below:
Information Commissioner’s Office