Privacy notice for legal services

Who is collecting and using your personal data?

Devon County Council will act as a ‘data controller’ for any personal data that you provide to us. As such, we will ensure that the data you give us is processed in line with our organisation’s data protection policies and in line with your rights under the EU General Data Protection Regulation (GDPR) and associated data protection laws currently applicable in the UK.

Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

Please note that failure to provide your personal data may result in the Council being unable to complete legal transactions with you or may lead to you failing to receive important legal documents and relevant correspondence.

Why are we collecting your personal data?

We are collecting your personal data for the purposes of dealing with legal proceedings and transactions in accordance with our statutory duties and/or the establishment, exercise or defence of legal claims. The lawful grounds for processing under the General Data Protection Regulation (GDPR) are Article 6(1)(c) for personal data and Article 9(2)(f) for special category personal data.

Who will we share your personal data with?

In order to deliver services, it may be necessary for us to share your personal data with the following organisations/partners:

  • The courts and those involved in legal proceedings and non-contentious matters including external solicitors and barristers, the Office of the Official Solicitor and Public Guardian, the Police, CAFCASS and other Local Authorities.
  • Other Local Authorities, Parish Councils and Commons Associations
  • Highways England.
  • Tribunals.
  • Coroner’s Inquests.
  • Inquiries.
  • Government Agencies.
  • The Land Registry.
  • HMRC.
  • The National Health Service and Clinical Commissioning Groups.
  • Members of the public by way of statutory notice or property related order (e.g. Compulsory Purchase Order).
  • Trade Unions.
  • Solicitors, barristers and other professionals who may be acting on our behalf.
  • Third Party organisations such as Together Drug and Alcohol Service, Norfolk Property Services, care agencies, care home providers and other professional carers.
  • Deputies appointed by the Court of Protection and Attorneys appointed under Lasting Powers of Attorney.

How long will we hold your personal data?

Devon County Council will retain your personal data for only as long as is necessary, and in line with our organisation’s record retention schedules.

Exercising your rights

Under the EU General Data Protection Regulations, you have the following rights:

  • The right of access to your own personal data.
  • The right to request rectification or deletion of your personal data.
  • The right to object to the processing of your personal data.
  • The right to request a copy of the information you provide us in machine readable format.
  • The right to withdraw your consent to any processing that is solely reliant upon your consent.

Should you wish to exercise any of your rights, you should contact the Data Protection Officer.

Your right to complain

In the event that you wish to complain about the way that your personal data has been handled by Devon County Council, you should write to the Data Protection Officer and clearly outline your case. Your complaint will then be investigated in accordance with the Council’s customer feedback procedure. If you remain dissatisfied with the way your personal data has been handled, you may refer the matter to the Information Commissioner’s Office whose contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email:casework@ico.org.uk