Privacy

Privacy notice for Devon Countryside Access Forum

Who is collecting and using your personal data?

Devon County Council (DCC) is collecting and or processing your personal data as a Data Controller under the United Kingdom General Data Protection Regulation (UK GDPR) and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the Public Rights of Way Team (Devon Countryside Access Forum).

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated on 9 April 2025. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.

What information are we processing?

When managing the Devon Countryside Access Forum, we collect the following personal information when you provide it to us:

  • Your name.
  • Your contact details (postal address, telephone numbers, email address).
  • Your bank details.
  • Photographs taken during forum activities.

Why are we collecting your personal data?

We may collect your personal data for one or more of the following purposes:

  • Volunteering.
  • Keeping in contact with you.
  • Paying any out-of-pocket expenses, you may incur because of volunteering with the forum.
  • Photographs taken during forum activities which may be used in newsletters or in promoting the work of the forum.

The legal basis for us collecting your personal data

The following legislation provides Devon County Council with an official duty to process your personal data.

  • Countryside and Rights of Way Act 2000.
  • Local Access Forums Regulations (England) 2007.

On this basis, we rely upon Article 6(1)(e) of the UK General Data Protection Regulation (UK GDPR) as the lawful grounds to process your personal data.

Where photographs are taken for use in newsletters or promoting the work of the Devon Countryside Access Forum we are reliant on consent as stipulated by Article(6)(1)(e) of the UK GDPR .

Your personal data is not used for direct marketing purposes and is not sold on to any other third parties.

Recipients or categories of recipients that we may share your personal data with

It is not normally necessary for us to share your personal data with anyone or any organisations. If this is requested, consent will always be obtained. For example, an invitation to attend an event as a representative of the forum.

International transfers

Devon County Council does not intend to transfer your personal data to countries outside of the scope of UK data protection laws. If such a transfer should become necessary in the future, we will ensure that adequate safeguards are applied to such transfers, in accordance with our obligations under Chapter V of the UK General Data Protection Regulation.

How long will we hold your personal data?

We will retain your personal data for only as long as is necessary, and in line with our organisation’s record retention schedules.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).

Details of how to make a request can be found here.

Further details on your rights under data protection legislation and how to exercise them.

Complaints

If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email casework@ico.org.uk.

Automated decisions

Devon County Council does not intend to use your personal data to make automated decisions about you.