Devon County Council (DCC) is a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the DCC Apprenticeship Team.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated 19^th August 2020. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.

How we will use your personal data

DCC may need to collect personal data so that we can;

Identify and match funding for the Apprenticeship via the Digital Apprenticeship service (DAS).

Information that we collect from you will be obtained via the online Apprenticeship Levy funding Application form. The council only uses IT systems for these purposes which are supplied under a contract and where the security has been assessed. More details about the council’s security arrangements.

What information do we collect

We may collect and store records about you which may include:

Your name
Company name
Apprenticeship undertaken.

Why we collect and use your personal data

To identify and match funding for the Apprenticeship via the Digital Apprenticeship service (DAS). We will only collect personal data where it is necessary.

Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties. Information that is collected for any of the purposes listed on this privacy notice will be held for the period of the apprenticeship.

The legal basis for us processing your personal data

Where we are collecting personal data about you for the provision of one of the services outlined in this privacy notice, we rely Article 6(1)(e) of the General Data Protection Regulation (GDPR) – processing for the purposes of delivering a public task carried out in the public interest.

If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).

We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as;

The data protection regulator (the Information Commissioner’s Office)
The Training Provider involved with the Apprenticeship

We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.

How long will we hold your personal data?

Devon County Council will retain your personal data for 6 months from the completion of an application.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).

How to make a request
Further details on your rights under data protection legislation

International transfers

Devon County Council does not intend to transfer your personal data to countries that are outside of the territorial scope of UK data protection laws.

Complaints

If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: casework@ico.org.uk

Automated decisions

Devon County Council does not intend to take decisions about you by automated means.