Who is collecting and using your personal data?
Devon County Council will act as a ‘data controller’ for any personal data that you provide to us. As such, we will ensure that the data you give us is processed in line with our organisation’s data protection policies and in line with your rights under the Data Protection Act 2018 and the EU General Data Protection Regulations.
Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.
Please note that failure to provide your personal data will mean we are unable to process adoptions.
Why are we collecting your personal data?
We are collecting your personal data for the following purpose:
- To help process adoptions through assessments leading to matching, placement and the final Adoption Order.
We rely upon the following laws to process your personal data:
- Care Standards Act 2000 Sections 23 and 49
- Article 6(1)(e) – UK General Data Protection Regulation
- Article 9(2)(h) – UK General Data Protection Regulation
Who will we share your personal data with?
Your child’s name, address and the unique identification numbers that are assigned to your child in our education, health and social care systems will be imported into a data matching tool that is used by the Children and Education Service to improve the efficiency of data matching. This will help us to deliver integrated care and educational services to you and your child and will enable Devon County Council to continue to better discharge our safeguarding responsibilities to children at risk.
To deliver services to you, it may be also necessary for us to share your personal data with the following organisations/partners:
- Health organisations.
- Police services.
- Other registered adoption agencies.
- Other local authorities.
How long will we hold your personal data?
We will retain your personal data for only as long as is necessary and in line with our organisation’s record retention schedules.
No automated decisions are made using the personal data you provide as part of the adoption process.
Exercising your rights
Under the Data Protection Act 2018 and the EU General Data Protection Regulations you have the following rights:
- The right of access to your own personal data.
- The right to request rectification or deletion of your personal data.
- The right to object to the processing of your personal data.
- The right to request a copy of the information you provide us in machine-readable format.
- The right to withdraw your consent to any processing that is solely reliant upon your consent.
Should you wish to exercise any of your rights, you should contact the Data Protection Officer.
Your right to complain
If you wish to complain about the way that your personal data has been handled by Devon County Council, you should write to the Data Protection Officer and clearly outline your case. Your complaint will then be investigated in accordance with the Council’s customer feedback procedure. If you remain dissatisfied with the way your personal data has been handled, you may refer the matter to the Information Commissioner’s Office whose contact details are below:
Information Commissioner’s Office
Changes to how we may process your personal data during the COVID-19 crisis
During the COVID-19 pandemic, it may be necessary for Devon County Council to change the way that we process your personal data, to ensure we can protect public health and deliver essential services to you and the public during this crisis. For more information read our COVID-19 privacy notice.