Devon County Council (DCC) is collecting and or processing your personal data as a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place via our Prospective Councillor information sessions survey.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies, please contact our data protection officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated on 23/09/2024. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary, in accordance with current data protection legislation. Any queries relating to this privacy notice should be directed to the data protection officer.

What information are we processing?

We may collect, store or otherwise process information about you, which may include:

Your name
Your email address
Details regarding the information session you are interested in attending
Information about whether you would like to attend the session virtually or in person
Any further information about what you would like to learn from this session

Purpose of collecting or processing your personal data

DCC may need to collect or otherwise process your personal data so that we can administer the session and ensure that you are able to participate in the manner that best suits you. We may also send you further information you may find interesting about becoming a Devon County Councillor.

The legal basis for us collecting your personal data

Any personal data that we process as part of this survey will be processed to enable us to discharge our obligations to promote engagement and democracy throughout Devon. Therefore, any processing of personal data is necessary for the performance of a task carried out in the public interest.

Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.

Recipients or categories of recipients that we may share your personal data with

When processing your personal data, it may be necessary for us to share personal data with Devon County Council staff members who are organising the sessions you have chosen to participate in.

If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).

We may also need to share some personal data about you, so that we can support third party organisations in discharging their regulatory requirements. This includes organisations such as:

The data protection regulator (the Information Commissioner’s Office)
The Care Quality Commission

We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.

International transfers

Devon County Council does not intend to transfer any personal data that you give to us to any countries outside of the scope of UK data protection laws.

How long will we hold your personal data?

Devon County Council will retain your personal data for six years from the date of the session you have attended and will securely dispose of this data after this time-period.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of your personal records held by us. This is called a Subject Access Request (SAR).

Further details on your rights under data protection legislation and how to exercise them.

Complaints

If you have any comments, queries or complaints about this privacy notice or the processing of your personal data, please contact our data protection officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact can be found on their website.

Automated decisions

Devon County Council does not intend to use the personal data you provide to us to make automated decisions that will affect you.