Devon County Council (DCC) is collecting and or processing your personal data as a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the Shared Prosperity Fund Agri-Intensive Programme.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated 26/08/2023. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary, in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.

What information are we processing?

We may collect, store, or otherwise process information about you which may include:

name of business owner
personal contact details including email and mobile phone number
address details including property name, nearest village, town, city, county, postcode (any other details are optional)
any details you share with us about your business

Purpose of collecting or processing your personal data

DCC may need to collect or otherwise process your personal data so that we can:

enable your participation in the Shared Prosperity Fund Agri-Intensive project
monitor the change in your organisation for the duration of the project to inform future projects and programmes
analysis and evaluation to inform future development of the project
better understand your business and personal needs and barriers
inform existing and future business support programmes and engagement activities which are specific to farming and land management
better address the farming landscape across West Devon and South Hams
contact you in future about business support and development opportunities and potential funding opportunities you may wish to access

The legal basis for us collecting your personal data

DCC has been engaged by the local authorities of West Devon and South Hams to deliver the SPF Agri-Intensive Programme. Under this arrangement, enrolment in the Programme is facilitated exclusively through expressions of interest, submitted directly by prospective beneficiaries seeking support from the SPF Agri-Intensive Programme.

Any personal data that is processed as part of this programme is therefore necessary for DCC to deliver the services of the SPF Agri-Intensive Programme. On this basis, the processing of personal data is necessary for the performance of a contract that applicants to the programme and DCC are party to.

Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.

Recipients or categories of recipients that we may share your personal data with

When processing your personal data, it may be necessary for us to share personal data with third-party organisations such as:

the Department for Levelling Up, Housing & Communities (DELUC)
the local authority for whom we are delivering the programme (West Devon and South Hams)
organisations that are contracted or subcontracted to complete the Shared Prosperity Fund Agri-Intensive-related activities, which include external evaluators, business support and advice providers, such as the Business Information Point (BIP) who are the lead delivery partner

This project will also produce a final report, which will conclude findings of the project and will be publicly available. All businesses and participants will be anonymised in the report unless they have given permission for their personal data to be included.

If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004.

Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).

We may also need to share some personal data about you so that we can support third-party organisations to discharge their regulatory requirements. This includes organisations such as:

the data protection regulator. (The Information Commissioner’s Office)
the Care Quality Commission.

We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.

International transfers

No personal data that is processed for any of the purposes outlined in this privacy notice, will be transferred to countries outside of the territorial scope of UK data protection laws.

How long will we hold your personal data?

For the purposes of the Shared Prosperity Fund, Devon County Council will retain your personal data for a maximum period of 7 years.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).

Details of how to make a request can be found here.

Further details on your rights under data protection legislation and how to exercise them, are available here.

Complaints

If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: casework@ico.org.uk

Automated decisions

No automated decisions will be taken regarding individuals whose personal data is being processed as part of the Shared Prosperity Fund Agri-Intensive project.