Privacy notice for Reading Fluency Project

Devon County Council (DCC) is collecting and or processing your personal data as a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582.  This privacy notice concerns the processing of personal data that takes place as part of the Reading Fluency Project.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated 09/10/2023. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation.  Any queries relating to this privacy notice please contact the Data Protection Officer.

What information are we processing?

DCC runs a Reading Fluency Project intervention.  Schools participating have the option of submitting assessment data which is analysed in order to evaluate impact. As part of this process, we will collect information from schools relating to each class, which may include pupil information such as:

  • Full name.
  • Date of birth.
  • School attended.
  • Unique pupil number.
  • Pupil Gender.
  • Results in YARC assessment.
  • Statutory assessment results.

Purpose of collecting or processing your personal data

We will use identifiable pupil information:

  • to support schools to target intervention appropriately.
  • to analyse attainment of cohorts of pupils in the intervention.
  • to track longer term impact of intervention through end of KS2 outcomes.

The legal basis for us collecting your personal data

Devon County Council is processing the personal data supplied to us by education settings because it is necessary for the provision of advice and guidance to schools who procure this support from the Council.  On this basis, we contend that the processing is necessary for the performance of a public task, that is carried out in the public interest.

Recipients or categories of recipients that we may share your personal data with

We will not share the personal data provided to us under this project, with any third parties.  Anonymised reports on progress and statistical information regarding the project may be shared with schools who participate in this project.

International transfers

Devon County Council does not intend to transfer your personal data to countries outside of the scope of UK data protection laws.  If such a transfer becomes necessary at any point, the council will ensure that it implements one or more of the lawful conditions for transfer outlined in Chapter 5 of the UK General Data Protection Regulation.

How long will we hold your personal data?

We will hold the personal data supplied to us for six years from the date it is transferred, plus the current year.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).

Details of how to make a request can be found here.

Further details on your rights under data protection legislation and how to exercise them, are available here.


If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane


Automated decisions

Devon County Council does not intend to make automated decisions using the personal data you provide under this privacy notice.