Who is collecting and using your personal data?

Devon County Council (DCC) is collecting and or processing your personal data as a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the Council when it is seeking your consent to capture your image or to include your personal data within a case study.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated 22/06/2023. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.

What information are we processing?

We may collect, store or otherwise process information about you which may include:

Photographs, video recordings or images of you
Information you provide to us for use in a case study

Purpose of collecting or processing your personal data

We are collecting your personal data to improve our public relations and to help promote the services we offer.

The legal basis for us collecting your personal data

We rely upon your consent to process your personal data and you will have been required to sign a consent form prior to us taking images of you.

Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.

Recipients or categories of recipients that we may share your personal data with

We will publish your image through film, on printed publications or electronic newsletters, features, and interviews, on our staff web pages, Devon County Council websites, or on public websites. Your image may also be shared via social media, and with the local and national press as part of public relations exercises and press releases.

We may share your image with other local authorities and other commissioned agencies throughout the UK for their marketing purposes.

If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).

We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as;

The data protection regulator (the Information Commissioner’s Office)
The Care Quality Commission

We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.

International transfers

Devon County Council does not intend to transfer your personal data to countries outside of the scope of UK data protection laws. However, if such a transfer should become necessary, we will ensure that we impose safeguards on such transfers, in accordance with our obligations under Chapter V of the UK General Data Protection Regulations.

How long will we hold your personal data?

Your personal data will be processed for as long as you continue to provide consent. Please note that if your personal data is published online, the Council may not be able to fully remove this personal data from the internet, if you withdraw consent.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).

Details of how to make a request can be found here.

Further details on your rights under data protection legislation and how to exercise them, are available here.

Complaints

If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: casework@ico.org.uk

Automated decisions

Devon County Council will not use your personal data to make automated decisions about you.