Who is collecting and using your personal data?
Devon County Council (DCC) is a Data Controller under Data Protection legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place in connection with the Future Farming Resilience Project.
This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.
We will notify you of any changes to this privacy notice
This privacy notice was last updated 05/02/2020. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.
How will we use your personal data?
The information that we collect from you will be obtained via our website, from forms, emails or may be taken over the phone if you contact us. The council only uses IT systems for these purposes which are supplied under a contract and where the security has been assessed. For more details about the council’s security arrangements please visit https://www.devon.gov.uk/security/.
What information do we collect?
We may collect and store records about you which may include:
- your name and contact details
- demographic information (held anonymously)
- details you share with us about your business
Why we collect and use your personal data
We may need to collect your personal data for us to:
- enable your participation in the Future Farming Resilience project
- monitor the change in your organisation for the duration of the project to inform future projects and programmes
- better understand your business and personal needs and barriers.
- inform existing and future business support programmes and engagement activities which are specific to farming
- better address Devon’s farming transition needs
- contact you in future about business support and development opportunities and potential funding opportunities you may wish to access.
Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.
The legal basis for us collecting your personal data
Where we are collecting personal data about you for the provision of one of the services outlined in this privacy notice, we rely upon
- Article 6(1)(e) – processing for the purposes of delivering a public task carried out in the public interest
If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).
To deliver services to you it may be necessary for us to share your personal data with key business support stakeholders such as:
- The Department for Fisheries and Rural Affairs (Defra)
- Organisations subcontracted to complete the activities of the Future Farming Resilience project
- Devon, Somerset and Torbay Trading Standards Business Support Service
- Business support and advice providers in Devon, including Business Information Point (BIP) who are working with us on this project
This project will also produce a final report, which will conclude findings of the project and will be publicly available. All businesses and participants will be anonymised in the report, unless they have given permission for their personal data to be included.
We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as;
- The data protection regulator (the Information Commissioner’s Office)
We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.
How long will we hold your personal data?
For the purposes of the Future Farming Resilience project, your information will be held for a maximum period of 7 years.
Your data protection rights
Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).
No personal data that is processed for any of the purposes outlined in this privacy notice, will be transferred to countries outside of the territorial scope of UK data protection laws.
If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.
Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.
Information Commissioner’s Office
No automated decisions will be taken regarding individual’s whose personal data is being processed as part of the Future Farming Resilience Project.