Privacy notice for Brexit preparations – quick response

Devon County Council (DCC) is currently engaged in advanced planning to help ensure the risks associated with the country leaving the European Union without exit agreement or in the event of a delayed exit are identified managed, and where possible mitigated.

DCC is a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated 1 April 2019. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy note please contact the Data Protection Officer.

How will be use your personal data

DCC wants to collect your personal data to create a list of staff that would be prepared to accept paid work from DCC or one of our partners. Such work would be ancillary to any existing contract of employment and would involve work that is necessary to support either DCC or our partners to mitigate any risks that might arise from the United Kingdom leaving the European Union (EU) without an exit agreement or in the event of a delayed exit.

What information do we collect

We may hold records about you which may include:

  • Name
  • Address
  • Telephone number(s)
  • Email address(s)
  • Your consent to be contacted by DCC or one of our partners if paid work as described in this notice should become available.

Why we collect and use your personal data

We wish to create a list of staff that are prepared to support the council and its partners if the UK should leave the EU without an exit agreement or in the event of a delayed exit. This is necessary to help ensure the council and our partners are sufficiently resourced to combat any risks associated with a no deal exit or a delayed exit from the EU. This information will be stored in accordance with the requirements of the Data Protection Act 2018 and the General Data Protection Regulation.

Your information is never collected for direct marketing purposes and is not sold on to any other third parties. Information will be retained in line with the council’s corporate retention schedule and will be stored in accordance with your rights under data protection legislation.

The legal basis for us collecting your personal data

Where we are collecting personal data about you for emergency planning purposes. We will be processing this data with your express consent.  You may withdraw your consent at any time.  To do this, please contact HR Direct.

We may also need to share some personal data about you, with our partners. This includes organisations such as:

  • District councils
  • Official partners of the council such as Babcock LDP, Devon Norse, Norfolk Property Services Ltd, Scomis
  • Local government agencies such as the Environment Agency
  • Any other parties involved in directly responding to an identified critical need

We will only share the minimum amount of personal data that is necessary for us to achieve the functions outlined in this notice or for the specific purpose outlined at the time your data is collected.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR). Find details of how to make a request here.

Further details on your rights under data protection legislation and how to exercise them is available here.

International transfers

DCC does not transport or share personal data outside of the European Union.

Complaints

If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

In the event that you wish to complain about the way that your personal data has been handled by Devon County Council, you should write to the Data Protection Officer and clearly outline your case. Your complaint will then be investigated in accordance with the Council’s customer feedback procedure. If you remain dissatisfied with the way your personal data has been handled, you may refer the matter to the Information Commissioner’s Office whose contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Email:casework@ico.org.uk