{"id":3809,"date":"2021-01-07T10:59:11","date_gmt":"2021-01-07T10:59:11","guid":{"rendered":"https:\/\/www.devon.gov.uk\/supportforschools\/administration\/school-census\/school-census-checklist-spring-2021"},"modified":"2026-08-19T10:23:32","modified_gmt":"2026-08-19T09:23:32","slug":"school-census-checklist-spring-2021","status":"publish","type":"page","link":"https:\/\/www.devon.gov.uk\/support-schools-settings\/administration-and-finance\/administration\/school-census\/school-census-checklist-spring-2021\/","title":{"rendered":"School Census &#8211; checklist"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Use this check list to tick off each of the tasks once they have been completed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Early Years Portal \u2013 schools with early years children<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete the Early Years Portal Task as the pupils will be checked against your census. Schools need to submit new children and carers details via the Early Years Provider Portal by close of Sunday 27th September. The information will be checked centrally and reports called \u2018 EYPP \u2013 School Census Oct 2026 Eligible with reason\u2019 &nbsp;and &#8216;2 Year Olds \u2013 School Census October 2026 Eligible with reason\u2019 will be available by Wednesday 30th September which will provide the information required for the census.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Early Years portal collection is based on a different week to census and is from Sunday 13<sup>th<\/sup> to 19<sup>th<\/sup> Sepetmber 2026.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It is vital that the portal tasks are completed as they inform the reports that schools need to complete the EYPP and EY 2yr old funding data items. Some schools have historically not used these reports and incorrect information was uploaded to the DfE.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Please refer to our <a href=\"https:\/\/www.devon.gov.uk\/support-schools-settings\/administration-and-finance\/administration\/school-census\/early-years-useful-information\/\">Early Years Useful Information<\/a> for further details on completing EY section of school census<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">2. COLLECT<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check your COLLECT access by logging in to the <a href=\"https:\/\/services.signin.education.gov.uk\/\" target=\"_blank\" rel=\"noopener\">DfE sign in page<\/a>. If you have forgotten your password or username please contact the Department of Education immediately.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">3. Bromcom<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check the Scomis Census Bulletin page for any updates on Bromcom census files required to run the Census via <a href=\"https:\/\/faq.scomis.org\/kb2398892\/\" target=\"_blank\" data-type=\"link\" data-id=\"https:\/\/faq.scomis.org\/kb2400810\/\" rel=\"noreferrer noopener\">Autumn School Census 2026 &#8211; Bulletin<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">4. Preparing the census data<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check school level information e.g. establishment details, school email address, URN etc.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ensure all new pupils are on your system with the correct registration status and leavers have been recorded properly. Check that any student records created in error are deleted.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check pupils\u2019 basic details, e.g. name, date of birth, gender, enrolment status, year taught in, UPN, home address, first language, kinship care, young carer (spring census only) and ethnicity (spring term only).<br><strong>Bromcom users<\/strong>: the PLAA status is held in the pupil\u2019s record, it is not populated manually during the school census routine (as was the case with sims software). Please check all pupils\u2019 PLAA status is correct.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Free School Meals \u2013 from 2026\/27 all pupils need to have a verification date and FSM category (expanded or targeted) recorded in the census.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Pupil Premium &#8211; check pupils\u2019 eligibility for pupil premium have been recorded in the census, i.e. free school meal eligibility, service child indicator &amp; post looked after status (PLAA).<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Special Educational Needs \u2013 check SEN status, member of SEN Unit \/ Resources Provision indicators and Top Up Funding indicator (plus for the spring census only SEN need and rank). The census \u2018SEN Details Report\u2019 in Bromcom is useful to pass to your SEN co-ordinator for consideration.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Exclusions \/ Suspensions \u2013 the autumn census captures the 2025\/26 Spring and Summer terms\u2019 exclusions\/suspensions. Please ensure exclusion \/ suspension records have been added against pupil records. E codes in attendance need to match the associated exclusion \/ suspension record. From the spring census, ensure any cancelled exclusions and reviews have been recorded (both governor and independent review panel reviews need to be captured).<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Attendance \u2013 deal with any missing marks and investigate any \u2018N\u2019 codes (reason for absence is not yet known). Check your school\u2019s use of the new attendance codes against the <a href=\"https:\/\/assets.publishing.service.gov.uk\/media\/66bf300da44f1c4c23e5bd1b\/Working_together_to_improve_school_attendance_-_August_2024.pdf\" rel=\"noopener\">DfE\u2019s regulations<\/a>. In the spring census schools participating in the government\u2019s free breakfast clubs will also need to record attendance at the breakfast club.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Early Years children \u2013 check Hours at Setting, Funded Hours (2, 3 &amp; 4 year olds), Extended Childcare Hours (3 &amp; 4 year olds), Expanded Childcare Hours (9 months olds to 2 year olds), 30 Hour\/eligibility Codes, Disability Access Fund. Cross check 2 year old basis for funding and early years pupil premium eligibility in your census against those listed in your EY portal reports.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Schools with separate governor run pre-schools \u2013 remember to check the registration status of your children when they move from nursery to Reception. To be included in the census, pupils must have a single or dual registration, guest registration pupils are not included in the census.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Classes (Spring Census only) \u2013 ensure they reflect your selected period on census day. Primary schools: remember to record the correct Key Stage and activity for your class. Do you have any infant classes with 31 or more pupils?&nbsp; if yes, is there an admitted exception or teacher on PPA time?<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Post 16 Learning Aims (autumn census only) \u2013 check all student level data and learning aims data has been entered correctly, this impacts on your school\u2019s funding.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Learner Funding and Monitoring \u2013 have you recorded all pupils who are in receipt of tutoring or are resitting or retaking up to one year of 16 to 19 funded provision? Have you added the English and Maths minimum hours information for post 16? <\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">5. Producing the census<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check for any new data items or amendments to existing data items via <a href=\"https:\/\/www.devon.gov.uk\/support-schools-settings\/administration-and-finance\/administration\/school-census\/\">School Census and School Workforce Census &#8211; Support for schools and settings<\/a> and also <a href=\"https:\/\/faq.scomis.org\/?s=census\" target=\"_blank\" rel=\"noreferrer noopener\">Scomis<\/a> for latest information<br><\/li>\n\n\n\n<li>Run through the school census routine in Bromcom, remember to \u2018save &amp; validate\u2019 your return, check and resolve errors and queries, creating a new file to clear resolved errors and queries. Further information is available in our <a href=\"https:\/\/www.devon.gov.uk\/support-schools-settings\/administration-and-finance\/administration\/school-census\/school-census-quick-guide\/\">school census quick guide<\/a>.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Run the census data check reports, detailed reports and summary report to assist you with checking your data and resolving any errors and queries. Print the reports for your records.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once your Head Teacher is satisfied the data is correct, authorise the return.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">6. Return to COLLECT<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Upload and submit your return to the DfE COLLECT data collection website via the <a href=\"https:\/\/services.signin.education.gov.uk\/\" target=\"_blank\" rel=\"noopener\">DfE Sign In Portal.<\/a><\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check for errors and queries in COLLECT and add the appropriate acceptable notes, which can be found on the <a href=\"https:\/\/www.gov.uk\/guidance\/complete-the-school-census\" target=\"_blank\" rel=\"noopener\">DfE census webpages<\/a>.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Use this check list to tick off each of the tasks once they have been completed. 1. Early Years Portal \u2013 schools with early years [&hellip;]<\/p>\n","protected":false},"author":748,"featured_media":0,"parent":107,"menu_order":8,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-3809","page","type-page","status-publish","hentry"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-09-04 13:46:19","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/pages\/3809","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/users\/748"}],"replies":[{"embeddable":true,"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/comments?post=3809"}],"version-history":[{"count":5,"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/pages\/3809\/revisions"}],"predecessor-version":[{"id":37597,"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/pages\/3809\/revisions\/37597"}],"up":[{"embeddable":true,"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/pages\/107"}],"wp:attachment":[{"href":"https:\/\/www.devon.gov.uk\/support-schools-settings\/wp-json\/wp\/v2\/media?parent=3809"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}