Privacy notice for Sensory and Physical Team Event Data Collection:<\/p>\n\n\n\n
Devon County Council is a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the Sensory and Physical Team.<\/p>\n\n\n\n
We will notify you of any changes to this privacy notice.<\/strong><\/p>\n\n\n\n We collect and use your information under the following lawful basis:<\/p>\n\n\n\n Explicit Consent \u2013 for example, when we ask for your permission to send you information about relevant services\/newsletters. <\/p>\n\n\n\n Your consent can be withdrawn at any time, please contact our Data Protection Officer<\/a>.<\/p>\n\n\n\n The Sensory and Physical Team need to collect personal data so that we can;<\/p>\n\n\n\n Information that we collect from you will be obtained via completion of a consent form.<\/p>\n\n\n\n We may collect and store records about you and your child or young person which may include: \u2022 Your name Data is used to keep in contact, to ensure your child or young person\u2019s safety and to make sure that the right support is provided. We will only collect personal data where it is necessary.<\/p>\n\n\n\n <\/p>\n\n\n\n We will retain your personal data for only as long as is necessary, and in line with our organisation\u2019s record retention schedules<\/a>.<\/p>\n\n\n\n When processing your personal data, it may be necessary for us to share personal data with third-party organisations who support us to organise events. Such as;<\/p>\n\n\n\n \u2022 WhizzKidz Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).<\/p>\n\n\n\n
This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council\u2019s data protection policies please contact our Data Protection Officer<\/a>.
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This privacy notice was last updated 17\/12\/2025. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer<\/a>.
<\/p>\n\n\n\nThe legal basis for us collecting your personal data<\/h2>\n\n\n\n
How we will use your personal data<\/h2>\n\n\n\n
\u2022 Ensure that your child or young person is kept safe whilst under our supervision
\u2022 To contact you, the child or young person\u2019s parent\/carer
\u2022 To get the child or young person medical help if required
\u2022 To assist in the risk assessment process for the event
\u2022 To contact you to inform you about events or activities
\u2022 To ensure that we accommodate any additional needs your child or young person may have to the best of our ability
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For more details about the council\u2019s security arrangements please visit https:\/\/www.devon.gov.uk\/security\/.<\/p>\n\n\n\nWhat information do we collect<\/h2>\n\n\n\n
<\/p>\n\n\n\n
\u2022 Your address
\u2022 The name of your child or young person
\u2022 Date of birth of your child or young person
\u2022 School your child or young person attends
\u2022 Your child or young person\u2019s General Practitioner (GP) details
\u2022 Additional needs (including medical) and disabilities that your child or young person has
\u2022 Your phone number
\u2022 Your email address
\u2022 Sensory and Physical events attended.<\/p>\n\n\n\nWhy we collect and use your personal data<\/h2>\n\n\n\n
Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties. Information that is collected for any of the purposes listed on this privacy notice will be held for 12 months.<\/p>\n\n\n\nHow long will we retain your data?<\/h2>\n\n\n\n
Recipients or categories of recipients that we may share your personal data with<\/h2>\n\n\n\n
\u2022 Devon Music Hub<\/p>\n\n\n\n
This is because these partner organisations may provide us with support services (such as First Aiders) who need to access this information.<\/p>\n\n\n\n
If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).<\/p>\n\n\n\n
We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as;<\/p>\n\n\n\n
\u2022 The data protection regulator (the Information Commissioner\u2019s Office)
\u2022 The Care Quality Commission
\u2022 Additional bodies if relevant<\/p>\n\n\n\n
We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.<\/p>\n\n\n\nYour data protection rights<\/h2>\n\n\n\n
Details of how to make a request can be found here<\/a>.<\/p>\n\n\n\n