Fast input claims guide ======================= Contents -------- - [Before you get started](#before-you-get-started) - [Getting started](#getting-started) - [Icons on fast input](#icons-on-fast-input) - [Viewing claims entered on fast input](#viewing-claims-entered-on-fast-input) - [DCC cash/expenses claims](#dcc-cash-expenses-claims) - [Hours/sessions claims](#hours-sessions-claims) - [Spine point claims](#spine-point-claims) - [Supply teaching claims](#supply-teaching-claims) - [Supply teaching claims – misc rate](#supply-teaching-claims-misc-rate) - [Cost codes](#cost-codes) - [Contracted employees](#contracted-employees) - [Fast input element list](#fast-input-element-list) - [Hours and sessions element codes](#hours-and-sessions-element-codes) - [Cash/Expenses element codes](#cash-expenses-element-codes) - [Spine point element codes](#spine-point-element-codes) [ Contents](#content) Published 23/02/2022 10:46am Last Updated 07/02/2023 3:46pm Before you get started ---------------------- Please note: - Fast input cannot be used whilst the contracts are locked. - Mileage claims cannot be entered using fast input. - **Casual claims** – Can only be entered against a **Casual contract**. This should be used for non-teaching work undertaken and a casual position will be needed at the school. - Overtime must never be used on a Casual contract. - **Overtime claims** – Extra work carried out on a Non-Teaching contract should be claimed as Overtime. - **Teaching claims** - Supply Teaching can only be entered against a **Supply Teaching contract** - Additional Teaching Work for a Part time Teacher must be claimed as Supply Teaching on a **Supply Teaching contract**. - Additional Teaching work carried out by a Full time Teacher must be claimed as an Out of Schools Learning Activities (OSLA). There are two types of OSLA to choose from. Teacher’s OSLA Claims – will pay the same rate as their contract and Teacher’s OSLA Misc Rate Claims which allows a miscellaneous rate to be entered. Please be aware Overtime should **never** be used on a Teaching contract. Getting started --------------- To use fast input you will need to use the element codes which can be found at the end of this guide or alternatively you can access the link on your People / iTrent Manager Access. [![Screenshot of the fast input screen button under links ](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Fast-input-screen-1.png)](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Fast-input-screen-1.png) - To begin, you will find ‘Fast Input Screen’ on the third button down on the menu of your iTrent manager/People manager - After entering the fast input, you will need to select the relevant form from a list on the left-hand side. These forms correspond with the paper claim form. You may need to hover over the list on iTrent and scroll to see all the forms - You will then need to click the ‘Fast Input Screen’ button - You will need to select your payroll from the drop-down box - The payment date will default to the current pay period, so this does not need to be selected [![Screenshot of the menu on the iTrent manager People manager screen with Fast input screen highlighted](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Fast-input-screen-2-300x276.png)](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Fast-input-screen-2.png) Icons on fast input ------------------- ![Tick icon](https://www.devon.gov.uk/supportforschools/wp-content/uploads/sites/97/2022/02/Tick-icon.png)      Click the tick validates the claim. This will not send the claim tobe paid and will only validate and save the claim at the point you click the tick. ![Save icon](https://www.devon.gov.uk/supportforschools/wp-content/uploads/sites/97/2022/02/Save-icon.png)  Clicking save submits the claim to be paid. Upon clicking save the claim will be sent to the employee’s pay record. There is no approval required on fast input as only iTrent managers have access to input using the fast input forms. ![Code icon](https://www.devon.gov.uk/supportforschools/wp-content/uploads/sites/97/2022/02/Code-icon.png) Some fast input forms require an element code. These codes can be found on the fast input paper claim forms. After entering the code, click the tick and the element will appear on the form. Please check the element is correct before saving. This code differs from the cost code. ![ Screenshot of Employee payroll number errors](https://www.devon.gov.uk/supportforschools/wp-content/uploads/sites/97/2022/02/Employee-payroll-number-errors.png)  Any errors will appear above the employee payroll number so please check for errors before leaving the fast input form as claims that error on the form will not be sent for payment Viewing claims entered on fast input ------------------------------------ You can now view any claims that are due to be paid that month. After entering claims on fast input, you can go to the employee’s record and view the claim in the **Claims for Payment** under Time and Expenses Claims. [![Screenshot of an employees claim record listed under time and expense claims. The claims for payment button highlighted](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Viewing-fast-input-claims.png)](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Viewing-fast-input-claims.png) You will be asked to select the month the claim is going to be paid in, this will always be the current month. You can view previous claim payment in the previous months. [![screenshot of pay history dates and dropdowns](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Pay-history.png)](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Pay-history.png) You will then be able to see any claims that have been entered listed here. Please note, this list will also include any claims entered and approved using employee self-service or any claims entered using iTrent Manager or People Manager. This section will also include any elements that have been entered by payroll, for example, manual recoveries and overpayment adjustments. This page is read-only, if you need any amendments to be made, please contact payroll. [![ Screenshot of Temporary elements screen in iTrent with drop down](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Temporary-elements.png)](https://www.devon.gov.uk/support-schools-settings/wp-content/uploads/sites/166/2022/02/Temporary-elements.png) DCC cash/expenses claims ------------------------ - This form is for claims that are paid as a cash amount such as mentors payment and intermediary worker claims. - The paper claim form includes all element codes for expenses and cash claims however upon input these are two separate fast input forms so please ensure you enter Expenses on the expenses fast input form and cash claims on the cash claims fast input form. - Both cash claims and expenses require you to enter an element code. Hours/sessions claims --------------------- - This form is for claims that are paid in hours or paid as a number of sessions. Examples of hours claims are overtime claims and teachers OSLA claims. Examples of sessions claims are lettings claims and swimming pool maintenance claims. - Hours/sessions claims require you to enter an element code, the paper claim form includes all element codes for hours/sessions claims. - An hourly rate is only required if the claim is due to be paid at a miscellaneous rate, for example overtime at miscellaneous rate or casual claims at miscellaneous rate. Spine point claims ------------------ - This form is for claims that require a spine point to be entered for example casual claims and higher-grade work claims. **Please note; if you are entering casual claims, the employee must have a casual position set up.** - You must enter a spine point when entering claims on the spine point claims fast input form. The default spine point is 01 and all claims will be paid at this rate unless the spine point is changed. - Spine point claims require you to enter an element code, the paper claim form includes all element codes for spine point claims. Supply teaching claims ---------------------- - Supply Teaching Claims fast input for is for supply teaching claims only. - Overtime claims cannot be entered against a teacher position, these claims must be entered as supply teaching claims. - **Please note; to pay supply teaching claims the employee must have a supply position set up in iTrent.** - Supply teaching positions have the grade held in iTrent, so you do not need to enter the grade on fast input. If the supply teacher is paid at a miscellaneous rate, please use the supply teaching claims – misc rate form. Supply teaching claims – misc rate ---------------------------------- - Supply Teaching Claims – Misc rate fast input for is for supply teachers that are paid at a miscellaneous rate only. - Overtime claims cannot be entered against a teacher position, these claims must be entered as supply teaching claims. - **Please note; to pay supply teaching claims the employee must have a supply position set up in iTrent.** - Supply teaching positions have the miscellaneous rate held against the position, but you need to enter this as an hourly rate on fast input. If the claim is at a teaching grade, please use the supply teaching claims form. Cost codes ---------- ### Contracted employees - The following rules apply to all fast input forms except spine point claims. - A cost code is only needed on the fast input form if the claim is due to be costed to a different manage activity code then the one held against the employee’s salary. - The item code cannot be changed for contracted employee’s but iTrent will pick up the correct Item code from the element that is being claimed. - If you need to enter a project code, you can add this to the end of the manage activity code. Project codes always need to be 8 digits long, if the project code you are entering is less than 8 digits, the fast input form will add the necessary number of zeros to the start of the project code. The fast input forms will add 8 zeros for you if you do not add a project code. - Cost codes should be entered without any dots, dashes or spaces. For example, G123G123400000000 - For more information on cost codes, please refer to the [costing guidance document.](https://devoncc.sharepoint.com/:w:/s/PublicDocs/Education/EU_oVjHy1j5Ahi8pPphLgmIBGgFkYltdXB784nVZpq86LA?e=uKZgk3) Fast input element list ----------------------- Fast input element listClaim form to useElement codeCommentsCost codeCasual claims[Spine point claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FSpine%20Point%20Claim%20form%20for%20Schools%20Fast%20Input%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VZb2RheEpIOUVaUHA4ajdpNW9WQUdjQldjalVPal9CUklvdlR2dlhCRk02dXc_cnRpbWU9UUo3eWFwZTAxMGc)330Casual claims can only be entered against a casual record. You will need to select the relevant spine point (it automatically defaults to 01).All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **If you need to change the code, you will need to enter the last two digits of the Item code only.**Casual claims at misc rate[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)340Casual claims can only be entered against a casual record. You will need to enter the hourly rate for the claim.All claims will automatically cost to the cost code held against the employee’s position. **You are unable to change the cost code for casual claim at misc rate on fast input**.Holiday pay on casual claim[Spine point claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FSpine%20Point%20Claim%20form%20for%20Schools%20Fast%20Input%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VZb2RheEpIOUVaUHA4ajdpNW9WQUdjQldjalVPal9CUklvdlR2dlhCRk02dXc_cnRpbWU9UUo3eWFwZTAxMGc)1000Casual claims can only be entered against a casual record. You will need to select the relevant spine point (it automatically defaults to 01).All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **If you need to change the code, you will need to enter the last two digits of the Item code only.**Supply teaching claims[Supply teaching claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FSupply%20Teaching%20Claim%20Form%20for%20School%20Fast%20Input%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VlOHVacEoxcVpwRXJtOEE5NURHazNRQk15NGZBSGdrcmd0eUNTUzREMVR0bFE_cnRpbWU9UGRyQzVaZTAxMGc)2030Part time teachers must have a supply position set up to claim for additional hours. The hours will be paid at the rate held against the position in iTrent.All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The manage (4 digits) and activity (5 digits) codes can be changed for supply claims.**Supply teaching miscellaneous hourly rate[Supply teaching claims – misc rate](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FSupply%20Teaching%20Claim%20Form%20for%20School%20Fast%20Input%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VlOHVacEoxcVpwRXJtOEE5NURHazNRQk15NGZBSGdrcmd0eUNTUzREMVR0bFE_cnRpbWU9UGRyQzVaZTAxMGc)2040Part time teachers must have a supply position set up to claim for additional hours. You will need to enter the hourly rate for the claim.All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The Manage (4 digits) and activity (5 digits) codes can be changed for supply claims.**Overtime at Plain time Overtime at Time and a Half Overtime at Double Time Overtime at Treble Time[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)1500 1510 1530 1550Overtime can be claimed by employees with a contracted position.All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The manage (4 digits) and activity (5 digits) codes can be changed for overtime claims.**Overtime at miscellaneous rate[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)1570Overtime can be claimed by employees with a contracted position. You will need to enter the hourly rate for the claim.All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The manage (4 digits) and activity (5 digits) codes can be changed for overtime claims.**Invigilation claims[Spine point claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FSpine%20Point%20Claim%20form%20for%20Schools%20Fast%20Input%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VZb2RheEpIOUVaUHA4ajdpNW9WQUdjQldjalVPal9CUklvdlR2dlhCRk02dXc_cnRpbWU9UUo3eWFwZTAxMGc)1100Invigilation claims can only be entered against a casual record. You will need to select the relevant spine point (it automatically defaults to 01).All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **If you need to change the code, you will need to enter the last two digits of the Item code only.**Invigilation claim miscellaneous rate[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)1110Invigilation claims can only be entered against a casual record. You will need to enter the hourly rate for the claim.All claims will automatically cost to the cost code held against the employee’s position. **You are unable to change the cost code for Invigilation claim miscellaneous rate on fast input.**Teachers OSLA[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)2200OSLA payments are only payable to full time teachersAll claims will automatically cost to the cost code help against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The manage (4 digits) and activity (5 digits) codes can be changed for teachers OSLA claims.**Teachers OSLA miscellaneous rate[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)2210OSLA payments are only payable to full time teachers. You will need to enter the hourly rate for the claim.All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The manage (4 digits) and activity (5 digits) codes can be changed for teachers OSLA claims.**Higher Grade Enhancement at Double Time Higher Grade Enhancement at Plain Time Higher Grade Enhancement at Time and a Fifth Higher Grade Enhancement at Time and a Half Higher Grade Enhancement at Time and a Third Higher Grade Enhancement at Treble Time Higher Grade Enhancement on Overtime at Double Time Higher Grade Enhancement on Overtime at Plain Time Higher Grade Enhancement on Overtime at Time and a HalfSpine point claims900 880 910 890 920 930 960940 950You will need to select the relevant spine point (it automatically defaults to 01). Higher grade work will only pay the difference between the employees’ current spine point and the new one entered on the claim. If Higher Grade Work is worked as overtime, the overtime must be claimed separately.All claims will automatically cost to the cost code held against the employee’s position. **You are unable to change the cost code for Higher Grade Work on fast input.**Lettings Cleaning at Double Time Lettings Caretaking at Double Time Lettings Caretaking at plain time Lettings Caretaking at Time and a Half Lettings Cleaning at Plain Time Lettings Cleaning at Time and a Half Lettings Monday and Friday Rate Lettings Saturday and Sunday Rate Lettings Bank Holidays and Nights Rate[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)1180 1150 1130 1140 1160 1430 1190 1200 1210Lettings claims can be paid to contracted cleaners and caretakers. The number of lettings worked should be entered in the ‘Hours/Sessions’ field. 1 Letting = 1 SessionAll claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The manage (4 digits) and Activity (5 digits) codes can be changed for lettings claims.**KIT/SPLIT Days[Hours/sessions claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FHours%20Sessions%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VadkVKTHJlZmpaUG1hNzdjMC1iTEdJQkpCeHc1VnUtZkZMS1hSeFJTMnMxbGc_cnRpbWU9TmFWMHVaZTAxMGc)1119KIT/SPLIT claims can be entered for employee’s on maternity/shared parental leave. An employee must not have more than 10 KIT/SPLIT days for one period of maternity/shared parental leave.All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The Manage (4 digits) and activity (5 digits) codes can be changed for KIT/SPLIT claims.**Car parking on street[Expenses claims](https://devoncc.sharepoint.com/sites/PublicDocs/Education/Children/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms%2FDCC%20Cash%20Claim%20Form%20for%20Schools%2Epdf&parent=%2Fsites%2FPublicDocs%2FEducation%2FChildren%2FSchools%20Support%2FAdministration%2FPayroll%2FiTrent%20claim%20forms&p=true&originalPath=aHR0cHM6Ly9kZXZvbmNjLnNoYXJlcG9pbnQuY29tLzpiOi9zL1B1YmxpY0RvY3MvRWR1Y2F0aW9uL0VhbE8xbmR5NXFGQ25vdk1XLWZOV2dBQkVpVm5iMjVLUjZOTzRTVnJkdklCdkE_cnRpbWU9U1A1a29wZTAxMGc)310You must enter a cash figure to claim for car parking on street. This applies to all other expenses claims.All claims will automatically cost to the cost code held against the employee’s position. You only need to enter a cost code if the claim needs to be costed elsewhere. **The Manage (4 digits) and Activity (5 digits) codes can be changed for Expenses claims.** Hours and sessions element codes -------------------------------- ElementCodeAdditional cleaning110Additional Hours Inclusive Rate at Plain Time120Additional Hours Inclusive Rate at Time and a Half130Alternating Shift140Alternating Shift on Overtime150Appendix E Travel Time180Bank Holiday Enhancement210Casual Claim Miscellaneous Rate340Christmas Day Enhancement370Contractual Overtime at Double Time500Contractual Overtime at Plain Time480Contractual Overtime at Time and a Half490Election Duties650Emergency Call Out First Hour Bank Holidays and Nights710Emergency Call Out Subsequent Hour Bank Holidays and Nights Rate720Emergency Call Out First Hour Monday to Friday670Emergency Call Out Subsequent Hour Monday to Friday Rate680Emergency Call Out First Hour Weekend690Emergency Call Out Subsequent Hour Weekend Rate700Invigilation Claim Miscellaneous Rate1110KIT/ SPLIT Days1119Lettings Bank Holidays and Nights Rate1210Lettings Cleaning at Double Time1180Lettings Caretaking at Double Time1150Lettings Caretaking at Plain Time1130Lettings Caretaking at Time and a Half1140Lettings Cleaning at Plain Time1160Lettings Cleaning at Time and a Half1430Lettings Monday and Friday Rate1190Lettings Saturday and Sunday Rate1200Night Duty Enhancement1430Night Duty Enhancement on Overtime1450Overtime at Miscellaneous Rate1570Overtime at Double Time1530Overtime at Plain Time1500Overtime at Time and a Half1510Overtime at Treble Time1550Saturday Enhancement1770Secure Unit Enhancement on Overtime1850Secure Unit Allowance on Claims Higher Rate1840Secure Unit Allowance on Claims Lower Rate1830Sleeping In1880Split Duty1910Split Duty on Overtime1920Standby Allowance 12 Hour Session1960Standby Allowance 9 Hour Session1980Standby Allowance 6 Hour Session1970Sunday Enhancement2000Swimming Pool Maintenance Daily Rate2050Swimming Pool Maintenance Weekly Rate2060Teachers Out of School Learning Activities2200Teachers Out of School Learning Activities Miscellaneous Rate2210Unsocial Hours Enhancement2440Unsocial Hours Enhancement on Overtime2460Variable Hours Claim2475Variable Hours Inclusive Rate2480 Cash/Expenses element codes --------------------------- ElementCodeAccommodation not Friends and Family (No VAT Receipt)102Accommodation not Friends and Family (VAT Receipt)101Appendix E Public Transport170Books230Breakfast (No VAT Receipt)242Breakfast (VAT Receipt)241Car Parking Off Street (No Vat Receipt)302Car Parking Off Street (VAT Receipt)301Car Parking On Street310Election Fees660Equipment (No VAT Receipt)752Equipment (VAT Receipt)751Evening Meal (No VAT Receipt)772Evening Meal (VAT Receipt)771Food Provisions830Friends and Family Accommodation850Health and Safety Expenses (No VAT Receipt)872Health and Safety Expenses (VAT Receipt)871Hire Car Fuel (VAT Receipt)972Hire Care Fuel (No VAT Receipt)971Incidental Costs Including Care Leavers and Foster Carers (No VAT Receipt)1032Incidental Costs Including Care Leavers and Foster Carers (VAT Receipt)1031Intermediary Worker Deemed Payment1050Intermediary Worker Expenses Non-Taxable1060Intermediary Worker Expenses Taxable1070Intermediary Worker Materials1080Intermediary Worker VAT1090Learning Disability Social Training (No VAT Receipt)1122Learning Disability Social Training (VAT Receipt)1121Lunch (No Vat Receipt)1252Lunch (VAT Receipt)1251Medical and Spectacle Expenses1290Mentors Payment1340Out of Pocket Allowance1470Postage Stamps1620Relocation Expenses Taxable1730Relocation Expenses Non-Taxable1720Seasonal Flu Vaccination1790Standby Allowance Cash1940Stationery and Office Supplies (No VAT Receipt)1992Stationery and Office Supplies (VAT Receipt)1991Tea (No VAT Receipt)2162Tea (VAT Receipt)2161Telephone Business Calls (No VAT Receipt)2332Telephone Business Calls (VAT Receipt)2331Telephone Line Rental2350Toys and Games (No VAT Receipt)2382Toys and Games (VAT Receipt)2381Training Courses (VAT Receipt)2402Training Courses (No VAT Receipt)2401Travel and Fares and Bridge Tolls2410Mentors Payment1340Out of Pocket Allowance1470Postage Stamps1620Relocation Expenses Taxable1730Relocation Expenses Non-Taxable1720 Spine point element codes ------------------------- ElementCodeBank Holiday Enhancement on Casual Claim220Casual Claim330Christmas Day Enhancement on Casual Claim380Higher Grade Enhancement at Double Time900Higher Grade Enhancement at Plain Time880Higher Grade Enhancement at Time and a Fifth910Higher Grade Enhancement at Time and a Half890Higher Grade Enhancement at Time and a Third920Higher Grade Enhancement at Treble Time930Higher Grade Enhancement on Overtime at Double Time960Higher Grade Enhancement on Overtime at Plain Time940Higher Grade Enhancement on Overtime at Time and a Half950Holiday Pay on Casual Claim1000Invigilation Claim1100Saturday Enhancement on Casual Claim1780Sunday Enhancement on Casual Claim2010Unsocial Hours on Casual Claim2450