Skip to content

EXPIRED School Census Bulletin – Filesets and Known Issues

Sims – Fileset 1403 and Patch 25529

The above fileset and patch are being issued to meet the DfE’s revised requirements for exclusions data and will include the latest validation rules.  For Hosted schools, Scomis will apply both the patch and fileset at the same time, non hosted schools will need to download these from the Scomis website.  CAPITA plan to release this on 14 January so we advise schools to keep up to date via the Scomis census webpage.

DfE Known Issues

The queries listed below may be generated incorrectly in sims but will disappear once the return has been uploaded to COLLECT.  Only genuine cases will remain in COLLECT which need to be checked and appropriate notes added.

1495Q Please check: No pupils no longer on roll have been recorded
This is being generated incorrectly for Nursery Schools (pupils no longer on roll are not collected).

1849Q Please check: A pupil aged 3 or 4 recorded with post looked after arrangements would be expected to be in receipt of early years pupil premium with a basis for funding of ‘RO’ or ‘RB’

This is being generated incorrectly for older pupils where EYPP fields are blank.

1861Q Early years pupil premium only required for pupils aged 3 and 4
This is being generated incorrectly for pupils aged 4 in nursery provision.

2485Q Pupil attendance indicates they are excluded but no exclusion is recorded
This is being generated incorrectly for pupils with an autumn term exclusion.

Changes to Census Detailed Reports

As two terms worth of exclusions data are now being collected and exclusions review data is no longer being collected, the following census reports have been amended:

  • Leavers Basic Data detailed report now based on Leavers with exclusions (22/04/19 – 31/12/19)
  • Exclusions detailed report now based on Fixed term exclusions (excluding Lunchtime exclusions) and Permanent exclusions for period 22/04/19 – 31/12/19.  All references to exclusion reviews have been removed.

Changes to Census Summary Report

Table 9 EYPP: number of pupils on roll column just counts pupils by year group rather than just those with EYPPR recorded as yes or no, so the later columns may not match if invalid values were included in EYPPR.

Table 13 Exclusions: now supports summer and autumn term exclusions.

Table 14 onwards: exclusion reviews removed and all subsequent tables renumbered.

Kind Regards
Education Information Team


15 January 2020
Reply by: 13 January 2020


Contact name

"Weeks run from Monday to Sunday. Please note that weeks without communications to schools are ignored and the links will go to the last week where a communication was made in this category."