Factsheet: Parking dispensations

Contractor and Landlord Permits (aka Dispensations)

Terms and Conditions

• Any permit issued is at the sole discretion of the Council and may be withdrawn (with notice) at any time by the Council if these terms and conditions are not met, as it remains the Council’s property.

• Any person making a false statement for the purpose of obtaining a permit parking permit shall be guilty of an offence (Section 115 (2) Road Traffic Regulation Act 1984).

• A permit/ waiver does not guarantee a parking space at a specific location or on a specific part of the public highway. The vehicle is only permitted to park outside of or as near as possible and practicable to the works address authorised by the Council.

• A permit/ waiver does not exempt the holder from complying with any signed prohibitions of vehicle access or movement during the stated times. Doing so is an offence under the Road Traffic Act and maybe at risk of a Fixed Penalty Notice and penalty points on the driver’s licence.

• It is the permit holder’s responsibility to ensure that their vehicle is parked safely and considerately. The vehicle should not cause an obstruction or hazard risk to other road users or pedestrians and should not be parked (wholly or partly) on the verge or footway.

• The vehicle MUST be moved if instructed to do so by a Police Officer, Civil Enforcement Officer, Council Officer or Utility Company Contractor in pursuit of their duties.

• Materials or goods must not be deposited on the footway or carriageway except when loading or unloading is occurring and must be moved on the instructions of a Police Officer, Civil Enforcement Officer, a Council Officer or a Utility Company Contractor during their contracted works.

• Permits/ waivers cannot be used solely for commuting to a work site or personal purposes and must only be used for the work stated by the applicant at the time of their application. Improper use of a permit may result in that permit being cancelled and the user being excluded from future issues of permits.

• Annual Contractor, or Landlord/letting agent permits are only valid when used in resident parking space/areas, limited waiting spaces or in pay and display spaces which have an exemption for resident permit holders.

• You MUST complete in full the contact details card and display that card on your dashboard with you permit. Failing to respond to a call from a CEO to verify your stated whereabouts may result in a parking fine being issued.

• Short Stay permits are only valid when used in a resident parking space/area, limited waiting space or pay & display space for up to 3 hours. You can use more than 1 scratch card to extend the period of parking. Scratch off start times to run concurrently. Complete additional fields in ink.

• It is the permit holder’s responsibility to inform the Council of any changes to vehicle details or change of business address as soon as possible. An updated permit will be issued free of charge upon return of an original permit.

• A daily trade permit or waiver (1 day or 1 week) will only be issued for a vehicle essential to the safe working practices of the permit holder at the work site of the permit holder or where there is no onsite storage for tools and equipment.

• It is the applicant’s responsibility to ensure at time of application that they select the relevant restrictions that they wish to use for whilst working at the stated address. Permits and waivers will only be valid for the restrictions authorised by the Council.

• A daily trade permit may be issued to provide for the use of any authorised resident permit holder parking place or pay and display spaces at, or as near as practical to the works address whilst undertaking work on the date(s) as authorised by the Council and stated on or recorded against the permit.

• A daily trade permit may also be issued to provide an exemption to allow parking in limited waiting parking places at, or as near as possible and practicable to the works address whilst undertaking work on the date(s) as authorised by the Council and stated on or recorded against the permit.

• A daily parking waiver when used in accordance with these terms and conditions* provides the permit holder or driver of the vehicle with an exemption to allow parking on no waiting, no loading or no stopping restrictions, or in controlled or pedestrianised zones at, or as near as practical to the works address whilst undertaking work on the date(s) as authorised by the Council and stated on or recorded against the permit.
*Also accepted if used in any resident, pay or display or limited waiting spaces at the authorised location.

• A permit/waiver will not be valid if used in any other vehicle other than that originally stated by the applicant and a Penalty Charge Notice will be issued. If there is a change of vehicle details due to a vehicle breakdown, the Council must be informed by telephone immediately to discuss appropriate alternative actions.

• A permit/waiver will be deemed invalid if it is changed or altered in any way. No refunds will be given for part used, damaged or invalidated permits.

• A Penalty Charge Notice will always be issued where the terms and conditions of
use of the permit are not complied with.

• All vehicles issued with a works exemption permit must have a valid MOT certificate, current road fund licence and hold the relevant insurance certificate.

• Devon County Council reserves the right not to issue any permit where the vehicle involved has outstanding Penalty Charge Notices issued to it.

• Devon County Council (DCC) will act as a “data controller” for any personal data that you provide to us. As such, we will ensure that the data given us is processed in line with our organisation’s Data Protection Policies and in line with your rights under the Data Protection Act 2018 and the EU General Data Protection Regulations. We will not pass your personal information to external individuals or organisations unless there is a legal obligation to do so. To find out more about how DCC will use your personal data, you can read our Penalty Charge Notice Privacy Notice online.