Devon County Council (DCC) is collecting and or processing your personal data as a Data Controller under Data Protection Legislation and our ICO registration number is Z6475582. This privacy notice concerns the processing of personal data that takes place by the Public Health team.

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.

We will notify you of any changes to this privacy notice

This privacy notice was last updated 28^th January 2025. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.

What information are we processing?

We may collect, store or otherwise process information about you which may include:

Observations and insights from a health check.
Age
Sex
Ethnic group
Occupation Type
Postcode
GP Practice
BMI
BP reading
Smoking status
Alcohol consumption
Physical activity levels
Details of any other lifestyle or signposting information
Any other insights and or governance issues collected over the time period.

Purpose of collecting or processing your personal data

DCC may need to collect or otherwise process your personal data so that we can;

analyse and monitor the population health in the county, and to inform the planning and commissioning (buying) of health services
evaluate the initiative, including understanding coverage in the county
make improvements to direct patient care
improve outcomes for patients/service users
identify any differences within survey responses between different groups in the population
identify different ways to commission and deliver Public Health Services delivered through Primary Care 
communicate information that may be of use, including signposting to services and information on relevant topics.

The legal basis for us collecting your personal data

Regulation 4 of the Local Authorities (Public Health Functions and Entry to Premises by Local Healthwatch Representatives) Regulations 2013 which creates a legal obligation on local authorities to make arrangements to secure the provision of health checks to be offered to eligible persons in its area.

The sharing of personal data under this agreement is therefore considered necessary for Devon County Council (DCC) to discharge this specific legal duty.

Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.

Recipients or categories of recipients that we may share your personal data with

When processing your personal data, it may be necessary for us to share personal data with third-party organisations such as;

ICE Creates, Stop for Life Devon (this only applies where explicit consent from the client has been provided to initiate a referral for stop smoking support)

If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).

We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as;

The data protection regulator (the Information Commissioner’s Office)
The Care Quality Commission

We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.

International transfers

The information you provide us will not be subject to international transfer.   

How long will we hold your personal data?

Devon County Council will retain your personal data for two years.

Your data protection rights

Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).

Details of how to make a request can be found here.

Further details on your rights under data protection legislation and how to exercise them, are available here.

Complaints

If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.

Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.

Contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: casework@ico.org.uk