Information type Keep for Keep from Legislation or business reason
Disclosure and barring – ID documents 2 years Creation

Local business need
Employment – professional guidance (where case relates to children/vulnerable adults) 10 years / retirement age of employee (whichever is longer) Creation

The Children’s Homes National Minimum Standards (published 2011)
Payroll – employees 6 years Termination of contract

Local decision (note that for employees in LGPS, the record will be kept for 13 years and for employees in the Teachers’ Pension Scheme this will be 99 years re: Teachers’ Pension requirement)
Welfare@work case files 6 years Termination of contract

Local business need
Transfer of undertakings (TUPE) 6 years Termination of contract

Local business need
Training – general 6 years Termination of contract

Local business need
Supervision 6 years Termination of contract

Local business need
Leave – special 6 years Termination of contract

Local business need
Organisational restructures 6 years Termination of contract

Local business need
Employment – professional guidance (not related to children/vulnerable adults) 6 years Termination of contract

Local business need
Training – professional 6 years Termination of contract

Local business need
Probation reports 6 years Termination of contract

Local business need
Leave – parental 6 years Termination of contract

Local business need
Incremental progression justification 6 years Termination of contract

Local business need
Ill health outcome 6 years Termination of contract

Local business need
Grievance 6 years Termination of contract

Local business need
Volunteering agreements 6 years Termination of contract

Local business need
Emergency time off for dependents 6 years Termination of contract

Local business need
Disciplinary – non child protection/safeguarding 6 years Termination of contract

Local business need
Disciplinary – child protection/safeguarding Indefinitely Termination of contract

Independent Inquiry into Child Sexual Abuse
Gifts and hospitality declaration 6 years Termination of contract

Local business need
Conflict of interest declaration 6 years Termination of contract

Local business need
Leave – compassionate 6 years Termination of contract

Local business need
Placement referrals 6 years Termination of contract

Local business need
Career breaks 6 years Termination of contract

Local business need
Capability outcomes 6 years Termination of contract

Local business need
Appraisals 6 years Termination of contract

Local business need
Leave – adoption 6 years Termination of contract

Local business need
Employment funding agreement 6 years Termination of contract

Local business need
Absence review confirmation 6 years Termination of contract

Local business need
Leave – unpaid 6 years Termination of contract

Local business need
Starters – PRISM 1 6 years Termination of contract

Limitation Act 1980
Job descriptions – person specification 6 years Termination of contract

Limitation Act 1980
Job descriptions 6 years Termination of contract

Limitation Act 1980
Job applications – successful candidates 6 years Termination of contract

Limitation Act 1980
Job application tests – successful candidates 6 years Termination of contract

Local business need
Teaching qualifications 6 years Termination of contract

Local business need
Starters – statement of particulars 6 years Termination of contract

Local business need
Starters – signed copies of travel and subsistence declarations 6 years From termination of contract

Local business need
Starters – signed copies of valid vehicle insurance declarations 6 years Termination of contract

Local business need
Starters – removal and disturbance allowances 6 years From termination of contract

Local business need
Starters – references 6 years From termination of contract

Local business need
Starters – qualification certificates 6 years Termination of contract

Local business need – evidence for approved mental health, social workers, occupational therapists, drivers and first aiders
Starters – PO7 disclosure 6 years Termination of contract

Local business need
Starters – offer letter 6 years From termination of contract

Local business need
Starters – notification of appointment form 6 years From termination of appointment

Local business need
Starters – notifications of appointment 6 years Termination of contract

Local business need
Job advertisements 6 years Termination of contract

Local business need
Job interview scores – successful candidates 6 years Termination of contract

Local business need
Induction 6 years Termination of contract

Local business need
Eligibility to work 6 years Termination of contract

Local business need
Confidentiality agreements 6 years Termination of contract

Local business need
Disclosure and barring clearance 6 years Termination of contract

Local business need
Starters – allowance agreement 6 years Termination of contract

Local business need
Job applications – unsuccessful candidates 12 months Creation

Local business need
Recruitment short-listing – unsuccessful candidates 12 months Creation

Local business need
Recruitment – rejected appointment offers 12 months Creation

Local business need
Job interview scores – unsuccessful candidates 12 months Creation

Local business need
Equal opportunities 12 months Creation

Local business need
Job interviews – candidate feedback 12 months Creation

Local business need
Job applications – unsuccessful candidates 12 months Creation

Local business need
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Further guidance on additional information types coming soon.<\/strong><\/p>\n

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